Legal Assistant

2 weeks ago

Halifax, Nova Scotia, Canada Halifax Regional Municipality Full time

Job Posting

  • A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region.
The municipality employs between 3,600-5,000 people annually.
You could be one of them. Halifax Regional Municipality (HRM)is recognized as one of the Top Employers for 2022 in Nova Scotia & Atlantic Canada

  • HRM Legal & Legislative Services Business Unit is seeking a
    Legal Assistant to become a permanent member of the Legal Services support team.
In the Team environment of Legal Services,Legal Assistants may be required to work for several lawyers at the same time & have additional expertise in one or more of the following areas of law:
Litigation,Prosecutions,Solicitor Services(Advisory Services, Corp/Comm and/or Real Property)

  • Reporting operationally to their assigned lawyers & administratively to the Business Unit Coordinator,the Legal Assistant is responsible for a wide variety of legal & administrative duties within the Legal Services division,with a high degree of confidentiality
  • Responsibilities include but are not limited to:preparation of legal documents & correspondence,dictation transcription;paper & electronic filing;file management;processing invoices;responding to inquiries & interacting with internal clients,external parties,& the public.
Excellent interpersonal & communication skills are essential for this role,as well as broad & thorough knowledge of legal concepts,practices,& principles-
DUTIES & RESPONSIBILITIES (may specialize in one or both):

Litigation & Labour

  • Maintain knowledge of litigation file timeline regarding statutory limitations & deadlines,providing reminders & updates to solicitor
  • Assist solicitor to coordinate witnesses,client contacts,& organization of discovery &/or arbitration meetings
  • General understanding of Collective Agreements,Unions & arbitration hearing
  • Prepare evidence,arbitration binders,& any reference documents required by solicitor for court or hearings

Solicitor Services & Real Property

  • Ability to prepare broad range of legal documents & correspondence for residential & commercial real estate transactions including,but not limited to,deeds,easements,legal descriptions,HST Certificates,Direction,& Statements of Adjustments & Proceeds,Parcel Description Certification Applications (PDCA) & Applications for Registration(AFRs) as well as final report
  • Review document package received from other BU for completeness prior to forwarding to solicitor for approval & execution
  • Track closing date & other deadline,following up as necessary with assigned lawyer,client & external solicitors
  • Conduct title searches,subsearches & PPSA(Personal Property Security Act)searches,as required & acts as designated contact for requisition of all HRM title searches required by Legal Services as well as other BU
  • Conduct general & title related property research regarding easements,rightsofway & property ownership
  • Ensure documents are vault filed with Clerk's office
-
QUALIFICATIONS

Education & Experience:

  • Certificate/diploma from a Legal Assistant or Paralegal program with a minimum of two years experience in a legal assistant role with demonstrated performance capabilities. A combination of education & experience will be considered.
  • Experience working in litigation in a law firm setting will be considered an asset
  • Preparing real estate closings & title search review will be considered an asset
  • Experience working with file/document management systems will be considered an asset

Technical /Job Specific Knowledge & Abilities:

  • Proficiency/expertise in use of Microsoft Office (Outlook/Word/Excel/PowerPoint),Adobe Acrobat(writer)
  • Excellent interpersonal & communications skills,both written & verbal
  • Excellent organizational & problem solving skills
  • Superior time management skills & ability to prioritize tasks with mínimal supervision
  • Strong sense of ethics & the ability to handle sensitive/confidential or private information with tact & discretion; knowledge of privacy laws
  • High level of sound & independent judgment,reasoning, & diplomacy
  • Ability to work effectively both independently & as part of a team on a multitude of tasks in variable situations
  • Strong customer service orientation,ability to deal with lawyers & public under stressful situations
  • High level of accuracy/attention to detail while working within strict timelines
  • Excellent writing skills,including proper spelling,grammar, & punctuation for complex documentation & ability to independently draft correspondence at a professional skill level
  • Knowledge of legal terminology & ability to draft legal documentation
  • Understanding of legal reference materials,procedures, & legal filing systems
  • Critical thinking,analysis,& research skills
  • Resourceful & flexible
  • Professional,responsive,& positive work attitude
  • Knowledge of municipal issues,administration & government including council processes & procedures,Bylaws,HRM Cha

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