Information Management Analyst

7 days ago

Toronto, Ontario, Canada Ontario Securities Commission Full time

Information Management Analyst

Human Resources and Corporate Services Branch

Contract, Full Time (18 months contract)

File #22-121


The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario's capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act.

The mandate of the OSC is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair, efficient and competitive capital markets and confidence in the capital markets, to foster capital formation, and to contribute to the stability of the financial system and the reduction of systemic risk.

This mandate is performed through policy, operational, adjudication and enforcement work. The OSC also contributes to national and global securities regulation development.


The
Human Resources and Corporate Services Branch is comprised of Human Resources, Administration, Knowledge Services, Records and Information Management, Business Planning and Reporting, and the Business Continuity function.

The mandate of the Branch is to ensure the responsible stewardship of OSC resources, contribute to enterprise-wide workforce productivity, and lead the design and implementation of a positive employee experience.

The Administration department is responsible for the Corporate Expenses budget, Facilities, Safety & Security, Office Services, and the Mailroom.


The
Records and Information Management (RIM) team supports the full spectrum of OSC employees' information management needs, ensuring that the organization can continue to effectively regulate Ontario's capital markets.

Specifically, Records and Information Management staff are responsible for records and information management services, training and support.

The Records and Information Management team works collaboratively with business areas to support information management and to ensure that information governance standards and best practices are being applied consistently across processes to best effect.


The
Information Management Analyst is responsible for launching and leading initiatives that improve the management of records, information, and data at the Ontario Securities Commission.

The Information Management Analyst develops strategic ways of managing records in all formats in OSC information systems.

The individual in this role deploys traditional techniques in the field of records and information management, and also designs and tests new and innovative ways of analyzing information, business processes, and technology to support the implementation and expansion of the OSC records and information management program.

The Information Management Analyst also works with business areas to ensure their information and records management needs are met while remaining aligned with various legislative, policy and business requirements.


Key Duties and Responsibilities

  • Assists the Manager, Commission Records and Information in the development of records information management (RIM) products and tools, to provide the OSC with consistent, compliant, and practical direction on the management of information assets
  • Develops RIM products and tools, including but not limited to, strategic documentation, business process maps, corporate recordkeeping policies, metadata standards, records retention and disposition authorities' procedures, and business rules.
  • Leads the governance and user support activities for an enterprise document management system
  • Proactively conducts research on industry and government RIM standards, techniques, trends, and methods, and analyses these to recommend practicality and effectiveness for OSC use
  • Creates and manages the structure, content, format, and distribution of associated documentation
  • Provides expert advice and consultation on a wide range of RIMrelated matters to support institutional goals and objectives, and to ensure RIM principles and practices are appropriately applied to new and emerging situations
  • Liaises with internal stakeholders, including General Counsel, Information Technology, Knowledge Services, Internal Audit, Risk Management and business owners on behalf of RIM Manager to represent OSC RIM mandate
  • Liaises with external stakeholders, including Archives of Ontario representatives to support compliance with provincial legislative and policy requirements and guidelines, and represents the OSC RIM group on behalf of RIM Manager in RIM communities of practice and other forums
  • Assesses the information management implications of new technology as applied to business processes and makes information management recommendations pertaining to the adoption of new technology
  • Leads RIM projects, monitors, and reports on established performance targets and tracks progress of planned deliverables
  • Serves as the primary contact to respond to ad hoc requests for advice and guidance on RIM practices and pri

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