Commercial Real Estate Legal Assistant

1 week ago

Toronto, Ontario, Canada Options Consulting Solutions Full time

Legal Assistant, Commercial Real Estate

Full-Time

Toronto, ON

Are you an organized, detail-oriented professional with a passion for commercial real estate?

Do you thrive in a fast-paced environment, supporting top-tier partners and ensuring tasks are completed with precision and efficiency?

Do you have at least 5 years of experience working in real estate law within a law firm?

The Company

Our client is a full-service law firm, that offers expertise across a variety of practice areas. With many leading legal professionals dedicated to offering the best legal counsel to individuals and companies, you will be a part of a forward-thinking workplace that values innovation, collaboration, and excellence. They offer opportunities for growth, professional development, and a chance to work on exciting projects.

Company Perks and Rewards

  • Competitive base salary
  • Fantastic bonus model
  • Vacation time
  • Medical and dental benefits
  • Fully remote position
  • Opportunities for career advancement

The Job

As a Commercial Real Estate Assistant, you will be part of a dynamic team, working in a supportive environment that values your contributions. You will support two Partners by handling a variety of administrative tasks, ensuring they are completed accurately and on time. Your responsibilities will include but are not limited to:

  • Creating documents and correspondence through transcription and copy-typing, making necessary revisions.
  • Managing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing, and creating file folders.
  • Engaging with all firm members and clients.
  • Organizing documents for distribution, mailing, and binding.
  • Coordinating and confirming appointments, meetings, and conferences.
  • Preparing and generating pre-bills for monthly billing.
  • Booking travel and making reservations.
  • Organizing and accurately filing correspondence, invoices, and receipts both physically and digitally, and managing file storage.
  • Assisting with various projects as required.

You are someone with a strong client service approach, demonstrating resourcefulness and robust problem-solving skills with the ability to meet tight deadlines while managing multiple projects. This role will be ideal if you thrive in a collaborative, team-based environment and have sounds judgement, can exercise discretion and maintain confidentiality at all times. You should also come with:

  • Legal Assistant Diploma from an accredited institution
  • Minimum of 5 years of commercial real estate experience within a law firm
  • Strong multi-tasking and time management skills
  • Excellent verbal and written communication
  • High accuracy and attention to detail
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Solid transcription and proofreading skills
  • Ability to work independently with minimal supervision
  • Experience with Teraview and Conveyancer (an asset)
  • Experience with pre-billing administration (preferably 3E)
  • Familiarity with DMS systems (an asset)

Qualified job seekers are asked to apply with attention to Maxine Crocker.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Instagram, Twitter and Facebook for job searching tips and other updates

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