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HR & Admin Coordinator I (Bilingual French and

3 months ago

Toronto, Ontario, Canada Canda Six Fortune Enterprise Full time
Title

  • HR & Admin Coordinator I (Bilingual French and English)
  • Categories
  • Contract, Full-Time
  • Location
  • Toronto, ON
  • Job Information
Canda Six Fortune Enterprise Co. Ltd.

is one of the leading importers and distributors of Asian food products from the Pacific Rim and other regions of the world.

We are currently looking for a HR & Admin Coordinator I to join our HR & Admin team in our ON office.


Position Summary:

Work Condition/Schedule:

  • Temporary
  • May 2023 to July 202
  • Full-Time
  • 40 hours per week; 09:00 to 17:30, Monday to Friday.

Responsibilities:

HR:

  • Translate and coordinate the translation of policies and other reading materials from French to English and
vice versa.

  • Oversee recruitment, orientation, staff training, and coordinate with BC for the exit interviews and
termination processes.

  • Responsible for working with new hires in the preboarding process to make sure all information is
accurate and company is compliant with employment laws

  • Coordinate and verify preemployment background checks.
  • Ensure completeness of HR records.
  • Understand and ensure the company's compliance with applicable laws, policies, and procedures
  • Conduct biannual elearning for employees and monitor their completion.
  • Handle HR related inquiries from employees (e.g. policies and benefits etc.) and administration matters.
  • Investigate and follow up on HR and health and safety cases with the executives and management team
  • Propose solutions for HR and health and safety cases.
  • Prepare and/ or review HR reports.
  • Support and follow up on employee engagement survey and action plan taken.
  • Conduct and support semiannual and yearend staff performance evaluations.
  • Develop and review Standard Operating Procedures for the department.
  • Work closely with the team to develop recruitment, compensation, and other HR strategies.
  • Coordinate meetings, events, and activities with the HR team.
  • Attend and contribute ideas to meetings.
  • Support the HR Manager in ad hoc projects.
  • Other HR duties as assigned.

Admin:

  • Greet and log visitors and direct them to the appropriate contacts; issue visitor passes when needed.
  • Operate a simple telephone system to answer, screen and forward telephone calls.
  • Take messages and provide information by phone and in person.
  • Receive courier packages and incoming mails, update mail and courier logs and pass the packages and mails to the appropriate receivers.
  • Prepare outgoing letters and update postage record.
  • Arrange courier services.
  • Execute tele transfer.
  • Book travel arrangement.
  • Order and maintain office supplies.
  • Maintain tidiness of the stationery room.
  • Set up and maintain manual and computerized information filing systems.
  • Organize company events and meetings, manage distribution of information, and keep track of records such as taking meeting minutes taking and tracking and keeping event circulars.
  • Coordinate with and train the supporting staff to maintain office, lunchroom, pantry and washroom tidiness and cleanliness.
  • Perform other clerical support and adhoc administration duties when required.

Requirements / Must-Haves:

  • College or university graduate with HR or business major.
  • Minimum 3 years of solid HR and administrative experience.
  • Must have HR information system experience.
  • Good knowledge of employment laws.
  • Must be able to maintain confidentiality of private and proprietary information.
  • Able to prioritize work tasks in a fastpaced and deadline orientated environment.
  • Flexible and able to meet the changing priorities of the team.
  • Good team spirit and team player.
  • Selfmotivated with strong organizational, multitasking, interpersonal and administrative skills.
  • Able to maintain sensitivity in dealing with members of different cultural backgrounds.
  • Able to use analytical and problemsolving skills in daytoday work.
  • Intermediate skill of MS Office.
  • Must be familiar with Zoom and MS Teams.
  • Excellent written and verbal communication skills in English and French.

Assets / Nice-to-Haves:

The HR team can be reached through text message, WhatsApp or WeChat at for inquiries. Please note that telephone calls will not be received through this number.

Please also indicate where you learned about this employment opportunity.

At Canda Six Fortune Enterprise Co. Ltd., we believe that compliance with laws is about doing the right thing.

Upholding the law is part of our Code of Conduct - it reinforces what our customers and stakeholders expect of us.