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Integrity Officer

3 months ago

Montreal, Quebec, Canada GreenPeace Full time

Greenpeace

Job Vacancy:
Integrity Officer

Location:
Anywhere in Canada (remote working). We also have offices in Montreal, Toronto and Vancouver.

Reports to:
Executive Director

Details:
Permanent, Full-time (Four day work week, Monday to Thursday, 28 hours/week)

Salary:
$70,039 CAD per year (this amount will be prorated for partial years of service)

Closing date for applicants:
September 27, 2023

About the role:


Greenpeace Canada (GPC) is seeking a compassionate, equity-oriented individual to join our team as an Integrity Officer to help protect the internal health of our organization.


You will be primarily responsible for:
- implementing and maintaining all aspects of our integrity system (a set of important internal policies covering amongst others financial responsibility, conflicts, confidentiality, discrimination, harassment, a code of conduct, and the associated protocol for handling suspected violations);
- coordinating and communicating best practices for advancing processes of ethics and integrity;
- case management of internal investigations within the protocol for handling suspected violations;
- reporting to and connecting with the global integrity learning community
- promoting justice, equity, diversity, inclusion, and safety (JEDIS) through integrity policies and protocol

MAJOR RESPONSIBILITIES:

The Integrity Officer is responsible for owning and overseeing the integrity system with overall responsibility to the Executive Director.

PREVENTION

  • Ensure the distribution and availability of the code of conduct and related set of policies to all staff
  • Conduct regular audits to ensure that code of conduct and related set of policies are in place and used
  • Mapping, prioritizing, planning preventative measures annually (see planning and reporting below)
  • Conduct risk analyses to identify vulnerable processes and areas of increased risk
  • Work together with colleagues to design and redesign vulnerable processes to mitigate risks
  • Provide advice and timely deployment of preventative measures, or outsourcing when necessary
  • Periodically (every 2 years) systematically review code of conduct and related set of policies for update where necessary.
  • Act as central point of contact and information for questions about prevention mechanisms, including the code of conduct and related set of policies
  • Acts as a central point of information within the organization
  • Ensure that trainings are developed and delivered to staff where needed.

HANDLING (SUSPECTED) VIOLATIONS

Reporting

  • Act as point of contact for official complaints of suspected breaches of integrity including historical complaints up to 10 years old.
  • Refer staff and volunteers that are unwilling or not ready to make official complaints to other contact points
  • Ensure that the reporting procedure is followed as outlined in the protocol for handling (suspected) violations of integrity
  • Set up and centrally manage the anonymous overview of reports of (suspected) integrity violations for accountability and organizational learning purposes.

Investigation

  • If a complaint/report is made, conduct preparatory research to determine whether an investigation is mandated.
  • Potentially conduct investigations for minor cases where it is appropriate
  • Where external support is required for an investigation, supervise the process
  • Assemble, support and monitor the investigation panel during the investigation process
  • Provide advice on any aftercare within a team or department, following an investigation
  • Ensure that all investigations are conducted in line with the protocol for handling (suspected) integrity violations in an equitable and transparent manner
  • Manage all communications and document distribution between the investigation panel and involved parties

Coordination

  • Coordinate between various external compliance experts (such as counsellors, employment lawyers, external regulatory bodies or other consultants)
  • Provide solicited and unsolicited advice to the board of directors, managers, and staff departments
  • Act as the central point of contact for questions from staff.
  • Ensure that staff or board members who play a role in the integrity system receive the integrity training necessary to conduct their role effectively.
  • Coordinate timelines and activities of the investigation panel

Documentation and review

  • Ensure that all notifications and reports of (suspected) violations, including subsequent investigations and outcomes, are documented and securely archived as required.
  • Periodically review this archive to identify any (recurring) problems in the preventive component that need to be addressed.
  • Manage the filing and storage of important and highly confidential documents obtained during investigation processes

MONITORING AND EVALUATION

  • Analyze cases as they are documented and archived, to provide feedback to senior management on underlying repeating p