Payroll Specialist

1 week ago

Markham, Ontario, Canada Vaco Full time

About the Opportunity

  • Responsible for the preparation and processing of weekly site payroll for approximately 60 salaried and union employees and bi-weekly payroll for approximately 60 head office full time and salaried employees
  • Review and ensure accuracy of salaries, weekly approved timesheets, garnishments and all other payroll source deductions
  • Ensure that employee information, deductions or charges (RRSP, DPSP, RBC group benefits) are entered in ADP payroll system correctly and accurately
  • Review charges, deductions, additions and adjustments for proper authorization and adherence to company policies including compliance with federal and provincial regulations
  • Coordinate and inform the accounting manager for payroll funding; prepare and post the required payroll journal entries into Newstar accounting system
  • Maintain employee payroll records such as TD1, ROE, timesheets, elections pertaining to contribution to CPP, DPSP, labor certificate forms and all others
  • Reconcile and remit WSIB and union dues on a timely basis. Prepare the labor union dues spreadsheet on a monthly basis
  • Reconcile and analyze all payroll related accounts to the general ledger
  • Review and reconcile payroll payments on a monthly basis, and ensure that monthly payments are accurate
  • Responsible for the annual reconciliation and filing of WSIB and EHT payments
  • Prepare the payroll chargeback spreadsheet
  • Respond to enquiries from Service Canada, CRA, WSIB, ADP and internal inquiries
  • Assists in the identification and implementation of payroll process improvements
  • Maintain proper filing of payroll related documents
  • Complete T2200 E (12) Declaration of Conditions of Employment when required
  • Review and reconcile the annual T4 and T4 summary
  • Compile and complete annual automobile taxable benefits calculation as part of T4 taxable benefits
  • Perform other payroll related tasks that may be assigned from time to time

About You

  • Post-Secondary diploma/degree in Payroll
  • Payroll designation preferred
  • Strong attention to detail and accuracy
  • Excellent verbal and written communication skills
  • 3+ years of Payroll related work experience
  • Newstar and ADP experience is an asset
  • Ability to effectively manage multiple tasks, priorities and deadlines and easily adapt to changing situations in a fast-paced environment

Hourly Rate

$40/hr

How to Apply

Click the "Apply Now" button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #407948.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

  • Payroll Specialist

    1 week ago

    Markham, Ontario, Canada Canadian Addiction Treatment Centres (CATC) Full time

    Position Title:Payroll Specialist Status: Full-Time Permanent Reports To: Payroll & Benefits Manager Location: 175 Commerce Valley Drive West, Suite 300, Markham, ON (hybrid role)The Position: The Canadian Addiction Treatment Centres (CATC) is currently looking to hire a Payroll Specialist.

  • Payroll Specialist

    1 week ago

    Markham, Ontario, Canada Canadian Addiction Treatment Centres (CATC) Full time

    Position Title: Payroll SpecialistStatus: Full-Time PermanentReports To: Payroll & Benefits ManagerLocation: 175 Commerce Valley Drive West, Suite 300, Markham, ON (hybrid role)The Position:The Canadian Addiction Treatment Centres (CATC) is currently looking to hire a Payroll Specialist. Reporting to the Payroll & Benefits Manager, the Payroll Specialist...

  • Payroll Specialist

    1 week ago

    Markham, Ontario, Canada Canadian Addiction Treatment Centers Full time

    Position Title: Payroll SpecialistStatus: Full-Time PermanentReports To: Payroll & Benefits ManagerLocation: 175 Commerce Valley Drive West, Suite 300, Markham, ON (hybrid role)The Position:The Canadian Addiction Treatment Centres (CATC) is currently looking to hire a Payroll Specialist. Reporting to the Payroll & Benefits Manager, the Payroll Specialist...

  • Payroll Specialist

    1 week ago

    Markham, Ontario, Canada HRConnects Full time

    The Bilingual Payroll Specialist is responsible for the timely processing of payroll for both union and non-union team members.Key Duties & ResponsibilitiesProcesses payrolls for union and non-union employees according to established schedules.Reviews applicable collective agreements and ensures thorough understanding of all pay elements and schedules for...

  • Payroll and Benefits Specialist

    1 week ago

    Markham, Ontario, Canada Experis Canada Full time

    Our client, a company in the MSP Industry, is seeking a Payroll & Benefit Specialist to join their team. As a Payroll & Benefits Specialist, you will be part of the Contract Financial group supporting the Payroll Financial Team. The ideal candidate will have experience with Payroll Processes, Benefits Administration, Dayforce/Ceridian which will align...

  • Payroll Specialist

    1 week ago

    Markham, Ontario, Canada Sentrex Distribution Inc. Full time

    Position Type: Full TimeDepartment:FinanceWork Location: Markham, OntarioWork Arrangement: HybridWork Hours:Standard Business Hours Monday to FridayTravel Required: NoA proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient support provider for pharmaceutical manufacturers, physicians, and their patients....

  • Payroll Analyst

    1 week ago

    Markham, Ontario, Canada Canadian Addiction Treatment Centres (CATC) Full time

    Position Title:Payroll Specialist Status: Full-Time Permanent Reports To: Payroll & Benefits Manager The Canadian Addiction Treatment Centres (CATC) is currently looking to hire a Payroll Specialist. Reporting to the Payroll & Benefits Manager, the Payroll Specialist will be responsible for accurate processing and recording of the bi-weekly payroll as well...

  • Sr. Payroll Specialist

    1 week ago

    Markham, Ontario, Canada Standard BioTools Inc. Full time

    Would you like to join an innovative team driven by a bold vision – unleashing tools to accelerate breakthroughs in human health? It is an extraordinary time for Standard BioTools. Our technology is empowering customers to improve life through comprehensive health insight. We invite you to join a leading provider of indispensable life sciences tools that...

  • Accounts Payable Specialist

    1 week ago

    Markham, Ontario, Canada AMPHENOL CANADA CORP Full time

    LET'S CONNECTAmphenol Canada Corp.Reasons to Join Amphenol Canada Excellent benefits coverage, including health, dental, vision & travellers' insurance Health Care Spending account Company pension plan Progressive employee incentive plans Talent development we invest in your growth Company Recreation Club offering fun draws with exciting prizes, summer...

  • The Miller Group People Analytics Specialist

    1 week ago

    Markham, Ontario, Canada Colas Full time

    Subsidiary:Miller Paving LimitedLocation: MarkhamObjective:The People Analytics Specialist will be responsible for optimizing the performance of Miller's HR systems, gathering data, and making recommendations based on performance metrics. They will also lead the designing and improving of HRIS processes by combining their HR knowledge with expertise in...

  • People Analytics Specialist

    1 week ago

    Markham, Ontario, Canada Colas Full time

    Subsidiary:Miller Paving LimitedLocation: MarkhamObjective:The People Analytics Specialist will be responsible for optimizing the performance of Miller's HR systems, gathering data, and making recommendations based on performance metrics. They will also lead the designing and improving of HRIS processes by combining their HR knowledge with expertise in...

  • Business Solutions Specialist

    1 week ago

    Markham, Ontario, Canada Multimatic Inc. Full time

    Overview:Multimatic is a privately held, global enterprise supplying engineered components, systems, and services to the automotive industry. The company's core competencies include the development and manufacture of complex mechanisms and body hardware, suspension systems and body structural components as well as the design, engineering, and development of...

  • Human Resources Generalist

    1 week ago

    Markham, Ontario, Canada Vexos Full time

    SUMMARY:Responsibilities include but are not limited to:Backup to and "right hand person" to the Senior Director of HR, North America, effectively partnering with HR team members, supervisors, and leadership team; Supporting and working closely with and in collaboration with the Senior HR Director with leading, facilitating and overseeing various HR...

  • Human Resources Coordinator

    1 week ago

    Markham, Ontario, Canada Vexos Full time

    SUMMARY:This critical role supports Canadian and US manufacturing sites within a non-union work setting with these and other general HR functional areas under the guidance and direction of the Senior Director of Human Resources, North America. He/she provides strong HR Coordinator support, with a customer-service focus working within corporate and...

  • Business Analysis Specialist

    1 day ago

    Markham, Ontario, Canada Saint Elizabeth Health Care Full time

    POSITION SUMMARY: SE Health is currently seeking a BA Specialist - HR Transformation for our digital transformation team. This role will provide transformation support to the HR team and will have an opportunity to significantly impact organizational growth and effectiveness through delivering best in class digital solutions. Reporting to the HR Product...

  • Reception / Administrator

    1 week ago

    Markham, Ontario, Canada Teamrecruiter Full time

    Job Description is a provider of staffing and recruitment services to Fortune 500 and emerging growth companies. Our business model provides flexible, consistent and creative solutions to our clients' critical recruitment needs. We work on a two-tiered system of Account Managers and Recruitment Specialists. is committed to high ethical standards and...

  • Hcam to Ste Conversions

    1 week ago

    Markham, Ontario, Canada IBM Full time

    IntroductionAs an Application Developer, you will lead IBM into the future by translating system requirements into the design and development of customized systems in an agile environment. The success of IBM is in your hands as you transform vital business needs into code and drive innovation. Your work will power IBM and its clients globally, collaborating...

  • Fitness Counsellor

    1 week ago

    Markham, Ontario, Canada City of Markham Full time

    The City of Markham is proud to be recognized for the 3rd consecutive year as one of Canada's Best Employers, and ranked in the top three for Government Services by Forbes and Statista Inc The City of Markham is a dynamic and change-oriented leader that stands out from other Canadian municipalities. The recipient of multiple environmental awards, we are...

  • Childcare Onboarding Administrator

    1 week ago

    Markham, Ontario, Canada Sentient HR Services Inc. Full time

    Sentient HR Services Inc. – Markham, Ontario Job Description Childcare Onboarding Administrator Location Markham, ON :The OrganizationSentient HR aims to enrich lives through the power of connections. Sentient specializes in Supply Staffing, temporary and full-time staff placements for child care centres and private schools. Sentient currently operates in...

  • Senior Analyst

    2 months ago

    Markham, Ontario, Canada Markham Stouffville Hospital Corporation Full time

    Land acknowledgement: Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered...