Subcontracts Coordinator

2 weeks ago

Toronto, Ontario, Canada Ontario Transit Group Full time
Job Description

An exciting opportunity has arisen for a Subcontract Coordinator to join our team in Toronto. This role will be a key appointment for one of the largest transit projects in Ontario. This challenging role will be responsible for the fulfilment of all contractual obligations, both upstream and downstream, assisting the Subcontracts Manager and properly collocated with the Operations Team. The role will involve hands on contractual matters for a $6B multi-disciplinary scheme and in close liaison with engineering and construction teams to ensure at all times compliance with the Contract terms, as well as to achieve targets and secure profitable work.

What you will undertake:

  • Contribute to the achievement of Health and Safety pursuant to the contract by highlighting if a variation or amendment can adversely affect the H&S of any person.
  • An in-depth understanding of the contract and schedules.
  • Training and developing the team on contract management. Carry out talent review and follow up their development.
  • Ensuring compliance with contract and subcontracts both upstream and downstream with the client and subcontractors respectively.
  • Ensure the maintenance of trackers with the notifications, variations, delay notices and compensation events, both upstream with the client and downstream with the supply chain, as wells as liaise with the operations team to respond and submit notifications within the deadlines set out in the contract.
  • In a timely manner provide a dashboard with the variations indicating the status of each of them.
  • Negotiation of variations with both upstream with the client and downstream with the supply chain.
  • Chair weekly contract management meetings with the operations team to create contract awareness and address contractual matters.
  • Ability to draw up clear and compelling letters with professional and contractual content, and in a timely manner.
  • In conjunction with the Area Contract Coordinator and Station Manager, notify the client of contract entitlements, early warning notices, delay notices and compensation events. The candidate will be eager to conduct site visits with the construction team to make sure there is nothing that can contravene the contract and or can put the joint venture in jeopardy.
  • Encourage the Station Manager and construction team to maintain records and daily reports.
  • Brief the estimating team on the variation enquiries and prepare the handover documentation for them to estimate.
  • Use of Contract Administration Management System such as Unifier, ASite, CEMAR, etc...
  • Working with the project team to manage project activities to deliver the works on time, to budget and the specified quality.
  • To promote company values in all dealings with other employees, clients, subcontractors and other external contacts.
  • Understanding of contractual risks in a PPP project.
Qualifications
  • Have a minimum of 10 years of experience as a Contract Coordinator working within the construction industry.
  • Previous experience for large scale projects particularly tunneling and stations.
  • Be experienced with using Contract Administration Management software and maintain an updated database throughout the duration of the project.
  • Strong negotiation and influencing skills
  • Possess drive and passion necessary to increase profit and growth professionally within the organization.
  • Team player.
  • Responsive to meet deadlines for submission of notifications.
  • Presentation skills (written and verbal)
  • Experience in large projects in Toronto.
  • Tunnel and station estimation experience.
Additional Information

We Offer:

  • Competitive Salary
  • Comprehensive Benefits Package:
    • Disability Insurance
    • Dental Insurance
    • Extended medical insurance
    • (Optional) RRSP matching
    • Discretionary Bonus

Why OTG?

Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.

At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now

While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.

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