Administrative Assistant, Scholarship

1 week ago


Kitchener, Ontario, Canada Conestoga College Full time

Requisition Details:

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Job Title:Administrative Assistant, Scholarship & Community (Contract)**:

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Requisition #:24-0350**:

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Location: Doon

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Department: School of Business

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Payband: E

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Starting Rate: $27.81

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Payband Range: $ $32.24

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Hours/Week: 35

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Posting Date: Wednesday, May 22, 2024
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Closing Date: Wednesday, May 29, 2024 at 11:59 PM EST
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Vacancy Type: Support Staff
  • Fulltime Temporary Appendix D Contract
Support Staff Temporary Full-time Appendix D Contract Replacement Position (May December 2025)

Responsibilities:

  • Consults with the Chairs, Program Managers and other areas as required to create processes, track the progress regarding the implementation, provide regular reporting to various stakeholders and inform faculty
  • Responds to a variety of inquiries from various College stakeholders that require knowledge of College policies, procedures and services as well as School of Business practices
  • Supports events and knowledge sharing activities related to SRCA including scheduling meetings, ordering food, creating forms, programs and promotional materials, organizing and tracking registration, assisting with onsite logistics, responding to participant inquiries, taking minutes/documenting key event outcomes, and completing event expenses
  • Organizes the daily activities of the Chairs including maintaining calendars, booking appointments and handling telephone calls and facetoface communications while resolving issues that are deemed appropriate to the position
  • Maintains documentation pertaining to academic and scholarly policies and procedures as well as general college policies and procedures manuals
  • Updates information into databases, spreadsheets, and SharePoint sites as required

Qualifications:

  • Twoyear Diploma in Education, Business Administration, Arts/Humanities, Social Sciences, or related field required
  • Minimum two years of practical experience working for managers in an administrative capacity required
  • Experience supporting scholarship, research, and creative activities in postsecondary settings preferred
  • Ability to learn and utilize new processes quickly and accurately
  • Strong organizational skills and attention to detail
  • Excellent interpersonal skills and the capability to communicate professionally, tactfully and diplomatically
  • Possesses initiative and problemsolving ability
  • Effective minutetaking and editing skills
  • Excellent oral and written communication skills
  • Some project management experience would be an asset
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