Director Facilities Management and Capital Projects

1 week ago

Vaughan, Ontario, Canada Reena Full time
The Director Facilities Management and Capital Projects, is responsible for the proper maintenance, upgrades, renovations, and construction of Reena's facilities. The incumbent is also responsible for the long-term strategic plan for the capital facility, including managing budgets and maintaining positive relationships with internal and external stakeholders.

The Director Facilities Management and Capital Projects reports to the Chief Financial Officer (CFO) and leads the property team.

Reena is committed to promoting diversity, equity, and inclusion in all aspects of our work. We believe that diverse perspectives are essential for addressing complex social challenges effectively. We actively engage with individuals and communities from different backgrounds and experiences to ensure our programs and initiatives are inclusive and accessible to all. By embracing diversity, we strengthen our mission and create a lasting impact on the lives of those we serve.
Key Responsibilities
  • Develops and implements long-term strategies for property management and capital renovation projects to align with organizational goals
  • Oversees all construction and capital renovation projects from inception to completion, including budgeting, scheduling, deficiency walkthroughs and quality control.
  • Writes compelling business cases, policies and procedures for the property department.
  • Manages and supervises all aspects of property maintenance and capital projects
  • Acts as the main point of contact for partners, stakeholders, and the field staff (contractors)
  • Develops and manages budgets for renovation and projects, property maintenance activities, ensuring cost-effectiveness and financial accountability
  • Leads and manages a team of property managers, maintenance staff and coordinators, providing guidance, training and support as needed
  • Maintains transparency and ensures that all organizational construction business practices follow all applicable municipal, provincial, and federal guidelines and legislation
  • Reviews and creates administrative programs and practices within the department that leverage purchasing power and economies of scale and proactively determines strategies that result in the best long-term return on investment.
  • Takes action to improve own abilities in line with career goals, including volunteering for "stretch" assignments and taking on increased responsibilities.
  • Complies with the legislative, regulatory, and internal responsibilities as set forth in the Occupational Health & Safety Act, including health & safety, Workplace Hazardous Materials Information System ('WHMIS'), workplace violence, Material Safety Data Sheets ('MSDS').
  • Complies with all applicable regulations and changes to the following that include but are not limited to: Ministry of Children, Community and Social Services, Quality Assurance Measures Act, and the Occupational Health and Safety Act.
  • Recognizes workplace practices and conventions that diverge from espoused professional ethics of the workplace and questions and challenges the discrepancies, occasionally at considerable risk to personal interests in the workplace.
  • Promotes dialogue on the relevance of ethics and values to daily issues and the relevance of daily issues to the public good.


Skills, Knowledge and ExpertiseExperience and Formal Education :· 5-7 years of management experience in a related specialized field· Master's degree in a related specialized field is an asset· Project Management Professional (PMP) designation · Architectural (OAA) or Engineering (CET, EIT or PEng) designation an asset· Experience dealing with external contractors and handling all aspects of contracts· Demonstrated ability to read construction contract documents, including drawings and specifications· Knowledge of building technical codes and standards applicable to the not-for-profit sector· Strong computer skills, proficient in all Microsoft Office programs and experience with databases· Experience in the not-for-profit sector an asset· This role requires flexible working hours (evenings and weekends· Ability to think ahead and plan for contingencies and effectively prepare and organize resources and activities· Produces good results when working with others by displaying tact, cooperation, sensitivity and respect for the opinions and situations of others and their culture· Reinforces sharing of expertise between team members and among teams to achieve superior services/results

Please note all interested candidate will need to comply to the mandatory Vaccination Policy thereafter (i.e. boosters, as applicable); Reena will comply with the Ontario Human Rights Code (OHRC) and accommodate staff, that for bona fide human rights protected reasons are unable to be vaccinated, based on providing supporting documentation that substantiates this requirement.

Reena is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources. Reena is a non-profit organization that promotes dignity, individuality, independence, personal growth and community inclusion for people with diverse abilities within a framework of Jewish culture and values.

Reena was established in 1973 by parents of children with developmental disabilities as a practical alternative to institutions. In 1977, Reena began receiving funding from the Ontario Ministry of Community and Social Services and since that time has grown to provide support for hundreds of individuals with developmental disabilities and their families. Reena offers a variety of services including: residential support, respite programs, counselling, therapy and advocacy.

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