Document Controller

1 week ago

Toronto, Ontario, Canada TEKsystems Full time

One of TEKsystems Public Sector clients is looking to bring on a Document Controller for a contract role to start. This role will require experience with electronic document and records management system (EDRMS).

Responsibilities include but not limited to:

Initializes the electronic document management system (EDRMS) from inception to implementation

Assists in developing staff change management processes to facilitate successful user migration from legacy EDRMS to new document management system

Initializes folder structure and ensures proper document storage per folder structure

As Super User, administrates the document management system ( sets up users, establishes security rights, maintains user groups and manages security of documents according to established security

policies and procedures)

Upload initial set of documents from the legacy EDRMS to the new document management system

Establishes new document workflows as needed and monitors documents throughout review processes

Creates new document meta-data as may be needed for new document creation to maintain a highly effective and efficient document management system

Reviews document quality for compliance with established policies and procedures, and reports feedback to originator

Ensure the established documentation work processes are implemented, followed and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails

Act as a gatekeeper to ensure only documents that meet required criteria are stored in the EDRMS

Performs internal document control audits to ensure policy, process, and quality compliance

Identifies, recommends, and implements new and revised document control processes, policies, and

procedures

Prepares training materials, and arranges and delivers training sessions to project teams and in one-on-one

training sessions

Communicates effectively with managers to provide ongoing work status updates

Assists end users with document search requests

Skills:

opentext, training materials, document management system, document management

Top Skills Details:

opentext, training materials, document management system, document management

Additional Skills & Qualifications:

Organizational and coordination skills to establish and monitor compliance with document management and control policies and processes

MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.), Adobe Acrobat Professional and database administration experience to review and manage document control processes

MS SharePoint and MS Teams experience

Prior use of OpenText an asset

À propos de TEKsystems:

Nous sommes partenaires dans la transformation. Nous aidons les clients à activer des idées et des solutions afin de profiter d'un nouveau monde d'opportunités. Nous sommes une équipe solide de personnes, nous travaillons avec plus de 6 000 clients, dont 80 % faisant partie du Fortune 500, partout en Amérique du Nord, en Europe et en Asie. En tant que chefs de file de l'industrie des services technologiques complets, des services aux talents et des applications du monde réel, nous travaillons avec des leaders progressistes pour favoriser le changement. C'est le pouvoir d'un vrai partenariat. TEKsystems est une société du groupe Allegis.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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