Office Manager/Bookkeeper

1 week ago


Medicine Hat, Alberta, Canada Medicine Hat Public Library Full time

About us

We are professional, agile, inclusive and our goal is to Deliver outstanding library service to the public; welcome everyone to our facility; provide good value to the community.

Our work environment includes:

  • Modern office setting
  • Food provided
  • Modern office setting
  • Relaxed atmosphere
  • Wellness programs

The Office Manager is a full-time, permanent, non-union administrative support position within the library. The Office Manager maintains the Library's financial accounts; assists with financial planning and administration; manages the Library business office; and provides administrative support to the Medicine Hat Library Board.

  • Organizes all administrative functions within the Administration office.
  • Maintains a comprehensive filing system including Board, personnel, and office files.
  • Maintains Library Board files, including meeting agendas and minutes, board policy and related documents.
  • Assists with the monitoring of the library's operating budget.
  • Uses Sage 50 for accounts payable and receivable.
  • Administers payroll; contributes payroll information to and liases with the City of Medicine Hat Payroll Department.
  • Compiles and files reports for third-parties as required: provincial grant, WCB, charities return, etc.
  • Researches, compiles, and prepares necessary information as required by the Chief Librarian and/or Library Board.
  • Is a permanent member of the Joint Job Evaluation Committee.
  • Other duties as assigned, such as routing correspondence, organizing travel arrangements for Board and library staff on library business, ordering supplies.
  • Manages facility bookings.
  • Outstanding verbal and written communication skills.
  • Outstanding organizational and time-management skills.
  • Proficient in Microsoft Office and/or google docs applications.
  • Familiar with Sage accounting software.
  • Ability to operate in a multi-tasking environment.
  • Exercises mature judgement and decision-making with staff and public.
  • Diploma from a recognized Business Administration program or a recognized professional bookkeeping certification.
  • Five years of progressively more responsible office administration/bookkeeping experience or a combination of education and experience.

Job Types: Full-time, Part-time

Pay: $30.00-$37.00 per hour

Expected hours: 30 – 37.5 per week

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Education:

  • Secondary School (required)

Language:

  • English (preferred)

Work Location: In person

Application deadline:

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