Office Manager/Bookkeeper
1 week ago
About us
We are professional, agile, inclusive and our goal is to Deliver outstanding library service to the public; welcome everyone to our facility; provide good value to the community.
Our work environment includes:
- Modern office setting
- Food provided
- Modern office setting
- Relaxed atmosphere
- Wellness programs
The Office Manager is a full-time, permanent, non-union administrative support position within the library. The Office Manager maintains the Library's financial accounts; assists with financial planning and administration; manages the Library business office; and provides administrative support to the Medicine Hat Library Board.
- Organizes all administrative functions within the Administration office.
- Maintains a comprehensive filing system including Board, personnel, and office files.
- Maintains Library Board files, including meeting agendas and minutes, board policy and related documents.
- Assists with the monitoring of the library's operating budget.
- Uses Sage 50 for accounts payable and receivable.
- Administers payroll; contributes payroll information to and liases with the City of Medicine Hat Payroll Department.
- Compiles and files reports for third-parties as required: provincial grant, WCB, charities return, etc.
- Researches, compiles, and prepares necessary information as required by the Chief Librarian and/or Library Board.
- Is a permanent member of the Joint Job Evaluation Committee.
- Other duties as assigned, such as routing correspondence, organizing travel arrangements for Board and library staff on library business, ordering supplies.
- Manages facility bookings.
- Outstanding verbal and written communication skills.
- Outstanding organizational and time-management skills.
- Proficient in Microsoft Office and/or google docs applications.
- Familiar with Sage accounting software.
- Ability to operate in a multi-tasking environment.
- Exercises mature judgement and decision-making with staff and public.
- Diploma from a recognized Business Administration program or a recognized professional bookkeeping certification.
- Five years of progressively more responsible office administration/bookkeeping experience or a combination of education and experience.
Job Types: Full-time, Part-time
Pay: $30.00-$37.00 per hour
Expected hours: 30 – 37.5 per week
Benefits:
- Dental care
- Extended health care
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Education:
- Secondary School (required)
Language:
- English (preferred)
Work Location: In person
Application deadline:
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