Archivist

2 weeks ago

Calgary, Alberta, Canada Roman Catholic Diocese of Calgary Full time

RESPONSIBILITIES

Archives:

Management of the Archival Program, including:

  • Selection and use of suitable tools and procedures for the best capture, protection and proper accessibility of the records.
  • Appraisal/disposal of records in line with the mandate, policies and Record Retention Schedule.
  • Acquisition and accessioning ensuring that all records of lasting value created by CPC offices are acquired by in a timely and orderly manner.
  • Arranging and describing the records to Canadian professional standards in an AtoM catalogue.
  • Providing access and reference services to internal staff, parishioners and researchers.
  • Outreach and advocacy giving presentations or tours, and creating content as requested.
  • Occasional indepth historical research projects as required by staff and parish historians.
  • Identify, design, and complete digitization projects to enhance access to records and to provide optimal protection.
  • Foster connections with academic organizations and communities to encourage volunteers and work experience students to work in the archives.
  • Manage and supervise volunteers and servicelearning students.
  • Manage the records of the Sisters of Charity of St. Louis, Western Province.
  • Liaise with IT and consulting services to complete digitalization projects
  • Oversee digital file production in the following record series: Marriage dispensations, Tribunal case files, and smaller record series as requested by ministry offices.

Records Management:

  • Create, implement and update Record Retention Schedules and Disposal Authorities.
  • Work collaboratively with CPC offices to define and identify appropriate record retention periods and to facilitate the transfer of records in a timely manner.
  • Other duties as assigned by the Chancellor and Bishop's office

QUALIFICATIONS

  • Master's degree in archives and records management recognized by the Association of Canadian Archivists would be an asset.
  • Records management diploma, library technician diploma or museum designation would be considered.
  • 25 years of archival or related experience.
  • Experience with archives, and familiarity with cataloguing and processing records.
  • Strong pastoral skills and focus dealing with people.
  • Commitment to professional development.
  • Excellent MS Office skills (Excel, Word, PowerPoint, Outlook).
  • Ability to maintain confidentiality in all aspects of work.
  • Strong attention to detail and proofreading skills.
  • Excellent communication skills and listening skills.
  • Strong organization and time management abilities.
  • Ability to adapt to rapidly changing priorities.
  • Ability to work mostly independently.

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Education:

  • Bachelor's Degree (preferred)

Work Location:
In person

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