Legal Assistant

2 weeks ago

Calgary, Alberta, Canada Government of Alberta Full time

Job Information
Job Requisition ID: 55784

Ministry:
Justice

Location:
Calgary

Full or Part-Time:
Full time

Hours of Work: 36.25 hours per week

Permanent/Temporary:
Temporary - 1 year

Scope:
Open

Closing Date:
April 18, 2024

Classification:
Legal Administration 2

Salary:
$2,073.50 to $ 2,549.41/bi-weekly ($54,118 to $66,539/year)


The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system.

Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta.

To follow this link find out more about our department


The Advanced Projects and Traffic Office (APTO) is a newly created branch within the ACPS that consolidates Provincial Prosecutors with the Advanced Project teams.

The purpose of this branch is to increase justice system capacity, improve regulatory enforcement, and improve overall access to justice.

The APTO is also dedicated to enhancing current traffic court operations by providing consistent and dedicated management that can be applied to provincial prosecutors across the Province.

By consolidating with the new advanced project team, new and innovative technology can be applied seamlessly across the province.

Role Responsibilities:


Are you looking for a great opportunity to provide administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment? The Advance Projects and Traffic Office has an exciting opportunity for You to join their team as a Legal Assistant.

As a Legal Assistant your key responsibilities will include:

  • Drafting, preparing, processing and filing routine court documents as required.
  • Preparing and organizing trial books and exhibit books.
  • Preparing and organizing file materials from electronic sources to trial files.
  • Scheduling witness interviews that may involve attending and taking notes for Crown Prosecutors.
  • Scheduling and organizing witness travel arrangements.
  • Preparing witnesses for court by explaining the criminal process, answering questions or concerns, resolving issues and directing accused and/or witnesses to appropriate resources.
  • Liaising with policing and other agencies to ensure that subpoenas have been served.
  • Utilizing and updating the Justice Online Information Network (JOIN) and Prosecutor Information System Manager (PRISM) and Criminal efile (CReF) to verify charges, court dates, assigned Prosecutors, locations and subpoenaed witnesses.
  • Using the Summation program to manage large case files.
  • Respond to and follow up with enquiries from the public, defense counsel and accused.
  • Working within the office procedures to track and maintain file integrity.
  • Maintaining Crown Prosecutors' diarizing system.
  • Other office duties as required.

APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.


This link will assist you with understanding competencies:
To be successful in the role you will demonstrate the following competencies:


  • Build Collaborative Environments to manage relationships in order to work towards a common goal.
-
Agility to quickly adapt to changing priorities and to respond with effective decisions.
-
Creative Problem Solving to be proactive in identifying solutions and focusing on continuous improvement.
-
Systems Thinking to recognize the broader impact of your work and to be able to understand broader goals.
-
Develop Networks to proactively build networks, connect and build trust in relationships with different stakeholders.
-
Develop self and others by committing to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others

Qualifications:


Two-year diploma in a related field such as a Legal Assistant, Paralegal or Criminology, plus a minimum of one year progressively responsible related experience working in a legal administrative role within an office setting.


Equivalencies considered:

Directly related education or experience considered on the basis of:

  • 1 year of education for 1 year of experience
  • 1 year of experience for 1 year of education

Required

  • Experience working with Microsoft Office (Word, Excel, Powerpoint, Outlook).

Assets

  • Experience working with Adobe, JOIN, PRISM
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

Notes:

  • Hours of work per week: 36.25 hours/week.
  • This is a 1 year temporary position.
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