Client Service Administrative Assistant

1 week ago

Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

Competition #: 43082

Department:
Public Service Commission

Location:

HALIFAX

Type of Employment:
Permanent

Union Status:
Exclusion - Non Union - NSPG

Closing Date: 18-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies and employees as they deliver programs and services to Nova Scotians.

We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration, flexibility, partnership and continuous improvement.


The PSC is responsible for determining the human-resource management policies, programs, standards and procedures necessary for the public service; and provides direction, advice and assistance regarding implementation.

It is committed to developing a responsive HR system and strives to improve client experience.

Some of our exciting initiatives include:
Supporting employee well-being, resilience, and engagement;
Supporting welcoming and inclusive workplace cultures;
Advancing the capacity of the Province of Nova Scotia to meet the current and future needs of Nova Scotians through a diverse workforce with the necessary talents, experience, and skills; and,
Developing client-focused, person-centred approaches to HR service delivery.

About Our Opportunity


The client service administrative assistant role is essential to a successfully functioning HR team and as such is responsible for collaboratively running an efficient and seamless office.

This is an opportunity for someone who is interested in delivering success through innovative ideas and who gets genuine satisfaction from attending to details that makes the team they support a success.

Primary Accountabilities

You will provide a wide range of administrative support services to the HR team, including:
Providing general administration and communications support
Providing general correspondence support by preparing supporting paperwork for a variety of human resource transactions
Preparing and actioning monthly reports from SAP in consultation with the HR Business Partner
Fielding incoming calls and other forms of communication from the public, employees and managers and connecting them with the right person
Filing, printing, copying, scanning and mailing documents
Creating and/or improving internal processes
Coordinating team activities and unit events
Verifying invoices for accuracy and processing for payment
Coordinating the procurement of goods and services
Creating presentations, spreadsheets, and reports
Tracking and monitoring various forms of information
Organizing meetings and taking minutes
Researching and summarizing information for the team
Drafting communications for events, new procedures, and other team announcements
Qualifications and Experience


You are an administrative professional with a one-year post-secondary administrative program and experience in the administrative field or an equivalency, who genuinely enjoys working with people.

You don't shy away from a challenge, have a keen mind that is ready to learn and grow, and love all things technology.


You will have experience performing a wide variety of administrative functions with mínimal supervision, a high level of attention to detail and the ability to adapt to demanding and changing priorities and to respond well to meet tight deadlines with a high degree of accuracy.

A methodological approach to problem solving is also required.

The ability to handle multiple and competing priorities is very important as are your strong computer skills (including Advanced level of proficiency with Excel, Word, PowerPoint).


Leadership competencies required at this level of work are: Intercultural and Diversity Proficiency, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, and Self-Control.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Equivalent experience and training includes, but is not limited to:
High school diploma and minimum of 3 years of related work experience

Benefits:


Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

For information on all our Benefit program offerings, click here:
Benefits for government employees.

Working Conditions

Normal work week is 35 hours/week, 7 hours/day
May be required to work overtime on occasion
Work is completed in a comfortable office environment, with a fair amount of time spent sitting at a desk and c

  • Client Service Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Public Service CommissionLocation:HALIFAXType of Employment:PermanentUnion Status:Exclusion - Non Union - NSPGClosing Date:18-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us:The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government...

  • Client Service Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition # : 43082 Department: Public Service Commission Location: HALIFAX Type of Employment: Permanent Union Status: Exclusion - Non Union - NSPG Closing Date: 18-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia...

  • Administrative Assistant to Director, Digital and Client Services

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company: IWK HealthReq ID: 182431 Department/Program: Digital and Client Services, Digital and Client Services Location: Halifax Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Start Date: ASAPUnion Status: Non-union, Management/Non Union Bargaining UnitCompensation: $ - $29.729 /hourClosing...

  • Client Service Associate

    1 week ago

    Halifax, Nova Scotia, Canada VON Canada (Nova Scotia) Full time

    Requisition Details:Employment Status: Regular, Full Time (1.0 FTE)Program Name: Visiting NursingNumber of Hours Bi-Weekly: 75Work Schedule: Days with an evening and weekends rotation (7-3pm / 10-6pm / 3-11pm and current rotation is every second weekend)Union/Bargaining Unit:NSGEUOn Call: NoLooking for a career in health care that provides you with an...

  • Client Service Associate

    1 week ago

    Halifax, Nova Scotia, Canada VON Canada Full time

    Client Service Associate (CSA) - Planning & Scheduling - Full-timeDescription Position at VON Canada (Nova Scotia) Requisition Details:Employment Status: Regular, Full Time (1.0 FTE)Program Name: Visiting NursingNumber of Hours Bi-Weekly: 75Work Schedule: Days with an evening and weekends rotation (7-3pm / 10-6pm / 3-11pm and current rotation is every second...

  • Client Services Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Shannex Full time

    If you take pride in being compassionate, honest, professional and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate _Great People_ who inspire meaningful connections while _Leading the Way to Better Living_.We are searching for a Client Services Assistant to join our...

  • Client Services Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Shannex Full time

    If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.We are searching for a Client Services Assistant to join our...

  • Client Services Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Shannex Full time

    If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.We are searching for a Temporary Part-Time Client Service Assistant...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Burchell Wickwire Bryson LLP Full time

    Administrative Assistants - Burchell Wickwire Bryson LLPAre you looking to start your career or maybe you need a change? Burchell Wickwire Bryson LLP ("BWB") is recruiting three Administrative Assistants. These positions will involve working in different areas of law giving you an amazing opportunity to learn.As one of Halifax's leading law firms, BWB...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Arthritis and Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization.Primary DutiesAs an Administrative Assistant, you will:Greet...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 000C1-Jun2123APosition: Administrative Assistant - Schools Plus, Program and Student Services (12 month)Location: SchoolsPlus ProgramDepartment: SchoolsPlusAssignment: Administrative Assistant - 12-monthStatus: PermanentPercentage: 100%Start Date: Friday, September End Date:Posted: Wednesday, June :00 PMDeadline: Wednesday, June :00...

  • Partner Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada KPMG Full time

    Overview: At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely,...

  • Associate/ Client Operations/ Fund Administration

    1 week ago

    Halifax, Nova Scotia, Canada Mufg Investor Services Full time $3

    We are searching for a competitive Associate, Client Operations, Fund Administration to join our exceptional team at MUFG Investor Services in Halifax, NS. Growing your career as a Full Time Associate, Client Operations, Fund Administration is a fantastic opportunity to develop exceptional skills. If you are strong in decision-making, presentation and...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Natural Resources & RenewablesLocation:HALIFAXType of Employment:PermanentUnion Status:NSGEU - NSPGClosing Date:7/11/2023 (Applications are accepted until 11:59 PM Atlantic Time)About Us:The Branch is also responsible for the management of historic and geographic records related to Crown lands, for ensuring property boundaries are identified and...

  • Client Services Coordinator

    1 week ago

    Halifax, Nova Scotia, Canada CBRE Full time

    Posted- 04-Apr-2023- Service line- Advisory Segment- Role type- Part-time- Areas of Interest- Administrative- Location(s)- Halifax - Nova Scotia - CanadaJOB SUMMARYProvides general administrative support to an office or group of sales professionals. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of...

  • Client Services Coordinator

    1 week ago

    Halifax, Nova Scotia, Canada Oxford International Halifax Full time

    Client Services CoordinatorOxford International HalifaxHalifax, NSJob details Fulltime Permanent Fixed term contractQualifications Diploma or Bachelor's degree in a relevant field Proven experience in customer service, accommodation services or office administration Excellent verbal, written communication and interpersonal skills Ability to multitask and...

  • Partner Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada KPMG-Canada Full time

    OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:178265**Company: Nova Scotia HealthLocation:Provincial Zone, Home Work Site FT (5 days/week)**Department:PALL CARE CNZ**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Status:Management/Non Union Position**Posting Closing Date:17-May-24**Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Client Service Associate

    1 week ago

    Halifax, Nova Scotia, Canada VON Canada (Nova Scotia) Full time

    _To be eligible to participate in the Canada Summer Jobs program, applicants must;_- _ Be between 15 and 30 years of age at the start of the employment*_- _ Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,_- _ Have a...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:154666**Company: Nova Scotia HealthLocation:Central Zone, Bethune Building - QEII**Department:QISR Strat IPAC NSHA**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: MGMT/NON-Union Management/Non Union PositionPosting Closing Date:10-May-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...