Windsor School

1 week ago

Winnipeg, Manitoba, Canada The Louis Riel School DivisionLe Division Scolaire Louis Riel Full time

1.0 Administrative Secretary

BULLETIN NUMBER 731/C/22

DATE POSTED:

January 5, 2023

SCHOOL WINDSOR SCHOOL

COMMENCING:

As soon as can be arranged

COMPENSATION:

Payband 5
$28.66
to $31.55***
HOURS:
7 hours per day, 5 days per week, 10.5 months per year***:Under the supervision of the Principal, the Administrative Secretary manages, maintains, and facilitates the operations of
the school office, and provides administrative support to the school administrators. Typical duties include word process
and transcribe confidential correspondence, evaluations, and reports; organize and maintain office files; organize and
maintain school fund accounting and grant accounts; organize and coordinate volunteers; ensure the proper operation and
maintenance of the student software systems (Tyler SIS); create and maintain students records and related documents;
and perform other related secretarial duties.
Education and Training:

- completion of a minimum 1 year diploma or certificate program in administrative assistant, secretary, office

administration or related discipline is required from a certified business school or community college (keyboarding,
administrative procedures, records management, basic (L1) accounting, business math, business writing and
grammar, business computing (MS Office Systems), advanced word processing, basic Excel and Power-Point, office
professionalism, event planning and management, and customer service).

Experience, knowledge and skills:

- three years of recent experience in a senior/head secretary or office manager role; an equivalent combination of

related experience, training and education may be considered
- experience with evaluating office systems and implementing new processes and procedures
- ability to develop systems, protocols and standards to organize electronic and manual files and records advanced

word processing and document formatting skills
- excellent written communication skills
- basic understanding of accounting theory and procedures
- ability to learn new software programs and to adapt to technology changes
- basic understanding of payroll and related legislation
- formal training in supervision skills and/or organizational behaviour is preferred
- ability to work effectively as a team member and independently
- ability to work harmoniously with colleagues and managers and to interact effectively with administration, staff,

students and the public
- ability to work in a school environment and address needs of students within the role
- strong organizational and prioritizing skills
- keyboarding skills of 60 words per minute
- ability to meet multiple demands and deadlines in a busy office environment with many interruptions
- good understanding of the role of confidentiality and privacy issues in a school setting
- ability to deal with difficult and sensitive situations with tact and diplomacy
- previous administrative experience in a school setting is an asset
- previous experience with computerized student record systems preferred (Tyler SIS)
- excellent verbal and written skills is required

APPLICATION PROCEDURE:

of equity-seeking groups with diverse abilities, backgrounds, cultures, identities.- Include in your resume and cover letter your strengths and abilities in relation to the preferred qualifications listed above

  • Identify the names and contact information of three references
  • Address cover letter and resume to Michelle Jean-Paul, Assistant Superintendent
  • Upload your resume and cover letter as one document
Vulnerable Sector Search) and clear report from the Child Abuse Registry

We thank all applicants for their interest. Only those selected for further consideration will be contacted.
**APPLICATION DEADLINE:

4:
00 p.m., Wednesday, January 11, 2023

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