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Construction Administrator

4 months ago

Cambridge, Ontario, Canada Flynn Full time

Location:
Cambridge, ON

Employment Type:
Office, Salaried, Full-Time

Job Functions:
Administration

Industry:
Building Envelope

LI-DD1

CANMAXO


Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals.

The foundation of our award winning success is having the right people on our team.


We are also highly active and committed to creating an environment which is accessible to all of our customers, employees and applicants.

Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.

At Flynn, it's not just a job, it's a career
This position will be based out of our Cambridge location, reporting to the Service Manager.

  • General and Project Administration:
  • High volume file management and ensuring all information is updated and accurate
  • Collection and maintenance of customer contact and relevant information
  • Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
  • Assist with Accounts Payable and Accounts Receivables on Service billings
  • Working with various people to ensure all related documents are present and readily available
  • Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc
  • Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
  • Management and accurate documentation of Vehicle or Inspection reports, as well as (Ontario only) ensuring CVOR reports are completed and filed
  • Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
  • Creating and closing subcontracts and submitting pay requests
  • Field Support:
  • Time card collection and review and payroll backup if required
  • Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
  • Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
  • Other duties as required
  • What We Offer
  • Competitive wages and benefits
  • Structured bonus plan
  • RRSP matching
  • Great environment where our motto is "Flynn Family Winning Together"
  • What We Are Seeking
  • Display excellent interpersonal and communication skills, both written and verbal essential
  • Able to pay strong attention to detail
  • Effectively communicate with people at all levels and from various backgrounds
  • Multitask, meet pressing deadlines, and anticipate client needs
  • Work independently as well in a teambased environment
  • Experience working in a construction environment is an asset