Administrative Assistant to Department Head

6 days ago

Halifax, Nova Scotia, Canada Dalhousie University Full time
Job Summary

The Department of Psychiatry is responsible for providing patient care, education, and research in psychiatric illness and treatment. The Administrative Assistant reports to the Chief Operating Officer and supports the Department Head of Psychiatry and the Executive Leadership Team.

Key Responsibilities
  • Maintain knowledge of department, hospital, and university policies to ensure smooth daily operations of the Department Head's office.
  • Act as a departmental information liaison, addressing issues and communicating with faculty and department members.
  • Organize the Department Head's schedule, meetings, and appointments. Act as the first point of contact for various stakeholders.
  • Support committee meetings by preparing agendas, tracking materials, and recording minutes.

Note: The successful applicant will have the opportunity for hybrid work.

Required Qualifications
  • Business/Office Administration program with five years' experience as a senior administrative assistant.
  • Proficiency in Microsoft Office software and database programs.
  • Ability to handle sensitive information with discretion and diplomacy.
  • Excellent time management and attention to detail.
  • Strong interpersonal and customer service skills, ability to work in a team.
  • Organizational skills and ability to multitask.
AssetsJob Competencies

The successful candidate should demonstrate proficiency in core competencies including Respect & Inclusion, Adaptability, Knowledge & Thinking Skills, Communication, and Service.

Additional Information

The total compensation package includes benefits such as a pension plan, health and dental plans, a health spending account, employee assistance program, and tuition assistance.

Application Consideration

Bargaining unit employees have priority consideration. Only candidates selected for an interview will be contacted directly.

Diversity Statement

The university encourages applications from diverse backgrounds to achieve inclusive excellence.

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