Administrative Support VI

2 weeks ago

Calgary, Alberta, Canada Alberta Health Services Full time
Administrative Support VI - Program Administrator

The Department of Surgery is seeking a highly motivated, self-starting, and engaged individual to join our team as the Administrative Support VI - Program Administrator (PA) for the ENT Residency Training Program. The PA will coordinate and oversee the department's residency training program. The ideal candidate must possess a thorough understanding of the requirements, policies, and procedures of the residency program. Additionally, the PA must be knowledgeable about the structure of the department, Alberta Health Services (AHS), Postgraduate Medical Education (PGME), the University of Calgary, and the College of Physicians and Surgeons of Alberta.The PA establishes positive partnerships with residents, preceptors, teaching units, clinics, sites, campuses, and other support staff. This role requires working independently with minimal supervision on diverse tasks that demand a broad range of knowledge and skills. Confidentiality is paramount. The PA may develop or initiate changes to procedures and practices and make decisions independently. Strong organizational skills are essential to meet deadlines and manage multiple projects, and flexibility is required for occasional events outside regular office hours. The PA also provides general administrative support to the section of ENT residency as directed by the section chief and the residency program directors.To ensure your skills and qualifications are considered, please attach a resume and cover letter with your application. The cover letter will be used to assess the candidates' writing skills, and only applications with both a resume and a cover letter will be reviewed and considered for this posting.

Description:

As an Administrative Support VI, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

  • Classification: Administrative Support VI
  • Union: AUPE GSS
  • Unit and Program: Department of Surgery, Ears Nose Throat
  • Primary Location: Foothills Medical Centre
  • Multi-Site: Not Applicable
  • FTE: 1.00
  • Posting End Date: 27-MAY-2024
  • Temporary Employee Class: Temp F/T Benefits
  • Date Available: 17-JUN-2024
  • Temporary End Date: 18-AUG-2025
  • Length of Shift in weeks: 2
  • Shifts per cycle: 10
  • Shift Pattern: Days
  • Days Off: Saturday/Sunday
  • Minimum Salary: $30.99
  • Maximum Salary: $37.70
  • Vehicle Requirement: Not Applicable
  • Classification: Administrative Support VI
  • Union: AUPE GSS
  • Unit and Program: Department of Surgery, Ears Nose Throat
  • Primary Location: Foothills Medical Centre
  • Location Details: As Per Location
  • Multi-Site: Not Applicable
  • FTE: 1.00
  • Posting End Date: 27-MAY-2024
  • Temporary Employee Class: Temp F/T Benefits
  • Date Available: 17-JUN-2024
  • Temporary End Date: 18-AUG-2025
  • Hours per Shift: 7.75
  • Length of Shift in weeks: 2
  • Shifts per cycle: 10
  • Shift Pattern: Days
  • Days Off: Saturday/Sunday
  • Minimum Salary: $30.99
  • Maximum Salary: $37.70
  • Vehicle Requirement: Not Applicable
Required Qualifications:

Completion of post-secondary education (e.g. diploma in business or office administration, specialized external certification).

Additional Required Qualifications:

Bachelor's degree in a relevant field; or 2 years of post-secondary education plus 10 years of experience in a complex administration role (preference given to candidates with a bachelor's degree).Excellent written and verbal communication skills.At least 3-5 years of previous experience in program administration, preferably in a healthcare or academic setting.Previous experience in project and change management.Excellent time management skills and the ability to handle multiple projects simultaneously.Strong organizational skills with a keen attention to detail.Ability to follow directions and work collaboratively with diverse teams.Demonstrated a record of excellent attendance.Openness to feedback and a proactive approach to professional development.Comfortable working in an unstructured environment and dealing with change and uncertainty.

Preferred Qualifications:

Previous experience with University of Calgary and PGME is an asset.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We're passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it's about putting patients' and families' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Create and manage profiles for future opportunities.

Calgary Zone, Calgary, Foothills Medical Centre

Calgary Zone, Calgary, Foothills Medical Centre

Calgary Zone, Calgary, Foothills Medical Centre

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