Purchasing Agent, Campus Stores

1 week ago

Oshawa, Ontario, Canada Durham College Full time

About Durham College:


Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities.

With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA's Top 100 employers.


The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.


Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs.

Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.


Under the direction of the Supervisor, Campus Stores, the Purchasing Agent, Campus Stores is responsible for all aspects of procurement and returning of textbooks, course packs and etexts pertaining to Durham College (day school and Continuous Education), Upon request, the incumbent researches the best price, delivery and quality of material; recommends alternative sources, evaluates current vendors and use of government contracts through OECM if applicable.


The incumbent is to ensure that purchasing services are delivered with a value added customer service and acts as the College liaison in dealing with internal and external contacts on purchasing related matters and assists in resolving any problems and conflicts under the general instruction/direction of the Supervisor, Campus Stores.


DUTIES AND RESPONSIBILITIES:

  • Creation and management of logins for access to Online Course Adoptions for all faculty and relevant staff.
  • Translate and enter all course data into Course Planning program within Bookware in a timely manner so all faculty and staff have ability to perform material adoption
  • Set percentages to determine number of training materials to be bought, following existing rules and convert all requests into purchase orders.
  • Liaise with Accounts Payable, Finance, Shipping/Receiving in investigating and resolving vendor/client issues as they pertain to shipping timelines and/or invoicing.
  • The incumbent must understand and prioritize purchasing requests independently.
  • Gather feedback on availability and pricing information, as required when sourcing new items.
  • Research alternatives when requests are unavailable and provide feedback to instructor and administrative coordinator.
  • Deals directly with students, instructors, admin/program coordinators and/or other campus store staff, with respect to status, alternatives, special orders, and finding appropriate material.
  • Deals directly with Instructors to obtain course pack files and instructions for printing by the Print Shop. Reviews the course pack files for access copyright compliance. Translate the order request onto a centralized order form for the Print Shop.
  • Ensure access copyright files are up to date with revised references if applicable.
  • Prepare and submit access copyright files once every semester to Access Copyright for review.
  • Participate in physical inventory count semiannually.
  • Assist with various Campus Bookstore duties as required i.e. Event Days, cash, student inquires, pit sales, convocation etc.

QUALIFICATIONS:

  • Minimum of a 3year diploma or degree in a related discipline such as Business, Commerce, Communications, Finance, Accounting, Management Studies.
  • Minimum 3 years' experience in Purchasing environment or Office Administration.
  • Experience within College environment an asset.
  • Knowledge of Bookware, Banner and FAST would be considered strong assets.
  • Excellent attention to detail,
  • Highly developed customer service/conflict resolution skills as well as strong interpersonal and communications skills. Ability to work independently and part of a team.
  • Excellent organizational and time management skills with the ability to multitask.
  • Must be discrete, confidential, selfmotivated and exercise good judgement as the incumbent will be handling confidential information.

Required Skills:

Starting Hourly Rate:
$28.56;

Four Year Rate:
$33.11

Required Experience

Full-time Support Staff Position Opportunity Temporary Employee Replacement (Appendix D, see page 109 of collective agreement)_ _
March 2023 to March 2024
Hours: 35 hours per week (1) one hour

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