Payroll Specialist

2 weeks ago

Old Toronto, Ontario, Canada MCW Group of Companies Full time

Friday, May 10, 2024

Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of voice and data. By the very nature of the solutions provided, the MCW Group of Companies help to create the environments required for Clients to live, educate, work, play and heal.

We have created for our clients the largest block of verified carbon emissions savings of any Canadian consulting firm. For more than two decades MCW Consultants Ltd., and its sister company, MCW Custom Energy Solutions Ltd. have been providing sustainable building designs with the goal to permanently reduce our clients' environmental footprint and create sustainable communities.
Benefits of working at MCW:

  • The opportunity to work on significant, innovative, and sustainable projects
  • Career d evelopment opportunities, including mentorship and training
  • Collaboration with team members across Canada
  • Comprehensive health and dental benefits
  • RRSP matching

Our Company is currently seeking a skilled Payroll Specialist to join our team and fulfill a pivotal role in maintaining the efficiency and accuracy of the payroll management system. This position requires a strong focus on compliance, reporting, and expertise in Dayforce software. The ideal candidate will have a meticulous attention to detail, strong analytical skills, a deep understanding of payroll processes and regulations, and the ability to effectively communicate with internal stakeholders.

Position: Payroll Specialist

Reports To : Accounting Manager

Location : Toronto, ON

Responsibilities: Key responsibilities include of this position but are not limited to the following:

  • Independently process semi-monthly payroll and off-cycle runs for all legal entities across Canada, including new hires, terminations, salary changes, bonus payments, shareholders loans using Dayforce.
  • Compile and process payroll data such as garnishments, vacation time, health benefits, RRSP and other deductions.
  • Audit Dayforce remittances for source deductions and remittances including CPP, EI, personal tax, employer health tax and WCB.
  • Prepare monthly or quarterly remittances to other third parties including BC employer health tax, WSIB for Ontario and workers compensation for other provinces as required.
  • Prepare monthly payroll journal entries for accounting.
  • Download and provide RRSP report on a monthly basis. Enter and send payment request to accounting.
  • Manage group insurance benefits, handling enrollments, terminations, and ensuring accurate coverage for employees, as well as reconciling monthly invoices from benefit providers.
  • Download and print monthly invoices from both benefit providers, enter and send payment request to accounting.
  • Maintain and update taxable benefits.
  • Collect information and process vehicle taxable benefits.
  • Create and maintain separate employee records in compliance with privacy legislation for all new and existing employees.
  • Manage year-end procedures including year-end reconciliations for issuance of T4's and T4 summaries.
  • Complete annual reconciliations for Workers Compensation, Employer Health Tax and the Heath and Education Tax.
  • Prepare scheduled and ad-hoc reports to various levels of management, as required.
  • Ensure the verification and accuracy of all changes made within the payroll system, in accordance with company policies and Corporate Governance.
  • Collaborate with HR to resolve payroll discrepancies and improve processes.
  • Respond to Statistics Canada payroll/job vacancy surveys.
  • Assist with any audits that may occur.

Qualifications, Experience and Education:

  • Post-secondary educationin Accounting, Business, or Finance, or in a relevant discipline.
  • Possess 5-7 years of relevant payroll experience with a focus on compliance and reporting. This experience should encompass direct responsibility for administering an organization's payroll operations.
  • Experience processing payroll with a national organization with locations in multiple provinces is required.
  • Payroll Leadership Professional (PLP) certification or working towards
  • Extensive experience with Dayforce software is required
  • Ability to effectively review, evaluate, and summarize data from Dayforce for integration into analyses and reports.
  • Knowledge of and experience with payroll audits, WSIB and related remittances, income tax forms, RRSP programs, and health benefits programs.

Required Skills:

  • Excellent communication skills, bothwritten and verbal.
  • Must be able to handle confidential information in an ethical and professional manner.
  • Ability to prioritize and effectively manage varying deadlines.
  • Able to deal with employees sensitively, tactfully, diplomatically, and professionally at all times.
  • Ability to work as part of a team.
  • Analytical, thorough, resourceful and detail-oriented.
  • Highly conscientious, along with an energetic and mature approach to their work.
  • Self-motivated, hardworking, flexible.

Additional Information:

  • May be required to work overtime to meet strict deadlines.

Job Specific Competencies:

Analytical Thinking – Analyzing and synthesizing complex situations and information to understand issues identify options and support sound decision making.

Attention to Detail – Working in a conscientious, consistent and thorough manner.

Client Focus – Provides added value through service excellence to internal clients.

Information Gathering and Processing – Locating and collecting data from appropriate sources and analyzing it to prepare meaningful and concise reports that summarize the information.

Problem Solving – Identifying problems and the solutions to them.

Resilience – Remains energized and focused in the face of ambiguity, change or strenuous demands.

Results Management – Organizes time, work, and resources to accomplish objectives in the most effect and efficient way.

Teamwork – Working collaboratively with others to achieve organizational goals.

Stress Management –Maintaining effectiveness in the face of stress.

Work Ethics and Values – Demonstrating and supporting the organization's ethics and values.

We thank all candidates for their interest, however, only those being considered for an interview will be contacted. No phone calls, please.

MCW Group of Companies is an equal opportunity employer.

MCW Group of Companies welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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