Clinic Coordinator

1 week ago

Toronto, Ontario, Canada MEDCAN Full time

About Us:


Established over 30 years ago, Medcan is a global leader in assessing clients' overall well-being and inspiring them to live well.

Medcan has a comprehensive range of diagnostic assessments, which, in combination with innovative programs tailored to specific needs, are designed to successfully reach improved health outcomes.


Over 70 physicians and specialists, alongside a broad roster of complementary health care disciplines, provide health and lifestyle management services on site and by video consult for individuals, families and organizations.

Our team of 550+ staff see clients virtually and physically from our downtown Toronto and Oakville clinics.

The Role:
Medcan is recruiting for a full-time, 13-month contract Clinic Coordinator.

The position requires high energy and enthusiasm, an appreciation for detail, an outstanding level of client service and exceptional communication skills.

The role is responsible for two critical functions within Medcan:
Front Desk and Clinic Flow.


Clinic flow requires monitoring and facilitating the flow of clients through the Annual Health Assessment (AHA) Clinic; a 5-hour same-day in-clinic preventative health assessment service that is comprised of up to 15 standard diagnostic tests (stations).

As a Front Desk Associate, you will be the first point of contact for clients checking in and out of their AHA.


The Accountabilities:

  • Electronically manage inclinic flow of multiple stations completed during a client's AHA visit
  • Coordinate with a vast team of medical providers to ensure the client's visit is productive and effective with exceptional service delivery
  • Act as point of contact for staff and clients navigating their AHA visit
  • Trouble shoot last minute add on services and coordinate with medical teams
  • Ensure clients receive maximum value time during their visit
  • Ensure compliance with all service metrics
  • Respond to client issues and enquiries
  • Foster client loyalty by creating a memorable experience
  • Handle client issues in a positive and professional manner
  • Problem solve in a fastpaced environment
  • Welcoming and greeting clients, guiding clients throughout their visit and checking clients in an out of their appointments
  • Processing payments for appointments and products
  • Ensuring all appropriate patient forms are completed
  • Open and close procedures including next day preparation

The Requirements:

  • 12 years healthcare experience or experience in a similar role Education in health or a related discipline is an asset Strong organization and time management Excellent verbal and written communication skills Intermediate level in MS Office


This is a 13 month contract with full-time hours scheduled during business hours Monday through Friday with rotational Saturdays as needed.

Shift times vary between 6:45am - 6:30pm. The position will be working on-sit in the clinic located at 150 York St, Toronto.

Our Benefits:
Medcan's philosophy of Live Well, For Life applies not only to our clients, but also our valued staff members.

We provide paid Wellness Days along with a variety of programs to help our employees manage their mental and physical well-being.

We offer special employee rates on fitness sessions, in-house specialty services, and a complimentary membership to our clinic to name a few.


This position comes with an attractive total compensation package including a competitive compensation model, a comprehensive benefits plan, and a genuine opportunity to grow.

We also have employee perks to continue to help our staff Live Well, For Life.

This includes complimentary group fitness sessions as well as an on-site healthy lunch program provided by our own food and catering brand, Nourish.

We also provide interactive webinars hosted by our in-house experts focused on Eat, Move, Think. Our enhanced benefits package is just one of the reasons why we continue to be one of Canada's Best Managed Companies

We thank all applicants for their interest; however only those selected for an initial interview will be contacted. No phone calls and no agencies please.

Diversity, Inclusion, and Accessibility:
Medcan is an equal opportunity employer committed to the principles of employment equity, diversity, and inclusion.

We continuously work to provide a fair opportunity for all staff to participate and succeed at work, creating a sense of belonging, respect and a place that values the unique perspectives and lived experiences of each member of our team.

We recognize the value of diversity in attributes such as age, gender identity and expression, sexual orientation and attractionality, ethnicity, race, colour, nationality, family and marital status, ability, religion and belief, freedom of thought, and any other characteristic that makes you unique.

If these principles resonate with you, we encourage you to apply

If contacted for an employment opportunity, please advise your Talent Management Specialist if you require accommodation.

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