Administrative Assistant, Children's

2 weeks ago

Vancouver, British Columbia, Canada PHSA Full time

Administrative Assistant,

Children's & Women's Health Centre,

Vancouver, BC

  • Are you a highly organized person with strong administrative skills? The Administrative Assistant provides confidential administrative and secretarial support to designated Leader(s) and manages the daytoday administrative operations to ensure accurate and timely delivery of administrative services.
    What you'll do
  • Maintain a coordinated and uptodate calendar for the designated Leader's appointment schedules by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts. Coordinate appropriate travel and accommodation arrangements for designated Leader's attendance at conferences and meetings, confirms reservations, and establishes an itinerary.
  • Respond to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure followup by relevant personnel on emergent issues.
  • Produce timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enter and collect data, and compile relevant statistical information and reports. Draft agendas, gather background materials, attend and record proceedings, prepare and distribute minutes, and take followup actions. Maintain a bringforward system
  • Assist in budget development and monitors expenditures, authorizes expense reimbursements and invoices up to a predetermined limit, and develops an expenditure tracking system for those expenditure invoices qualifying for reimbursements from various third parties. Complete purchase requisitions/online purchasing and forwards for processing, and ensure invoices are authorized for payment and submitted for payment.
  • Provide support to and maintains relevant department files, assignment schedules, and liaise with Finance, Payroll and Human Resources as required.
  • Perform other duties as required.

What you bring

  • A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.
  • Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
  • Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
  • Demonstrated interpersonal and time management skills.
  • Demonstrated ability to record and transcribe minutes of meetings.
  • Ability to type 60 words per minute.

What's in it for you

  • Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too offering health, wellness, development programs to support you at work and at home.
  • Join one of BC's largest employers with provincewide programs, services and operations offering vast opportunities for growth and development.
  • Access to more than 2,000 inhouse training programs.
  • Enjoy a comprehensive benefits package, including municipal pension plan.
  • 12 annual statutory holidays with generous vacation entitlement and accruement.
  • Perks include onsite fitness classes and discounts to 350 BCwide recreational programs, travel, technology, car and bike sharing, and more.

Job type Temporary Full-Time Ending 10/31/2025-
Location Vancouver, BC
-
Hours of work
-
Reference number 140287
What we do

  • BC Women's Hospital + Health Centre (BCW) is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education. (BCW) program is part of the Provincial Health Services Authority (PHSA). (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and costeffective health care for people throughout the province.
Our values reflect our commitment to excellence and include:
Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experie

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