Advancement Services Coordinator

7 days ago

Oakville, Ontario, Canada CIS Ontario Full time

Role Overview

To support our vision of empowered young women challenging and transforming the world, we are currently seeking an Advancement Services Coordinator. Reporting to the Director, Development, the Advancement Services Coordinator is a key member of the Advancement team and is responsible for Raiser's Edge NXT database management and supporting the activities of the Advancement department. The Advancement Services Coordinator understands how to extract information to inform decision-making and for strategic objectives. In collaboration with the IT, Finance and Enrolment departments, the Advancement Services Coordinator maintains and strengthens the infrastructure that supports the efforts of our comprehensive Advancement program and significantly contributes to the effective and efficient operations of the Advancement Department.

Position Details
Department: Advancement
Reports to: Director, Development
Experience: 5+ years experience in a fundraising environment
Understanding of the donor life cycle
Experience with Raiser's Edge software
Experience in a non-profit setting
Experience in an Independent School (asset)
Qualifications: Bachelor's Degree preferred
Member of AFP (asset)
Working Conditions: Office Environment, Mac, Google
Occasional evening/weekend work

Key Responsibilities

Database Management and Reporting

Maintain our Raiser's Edge database with the highest data integrity Manage all constituent records and ensure prompt input of information Prepare and execute queries, exports and reports as required through Raiser's Edge Work closely with the Director, Development to develop and manage lists for giving campaigns, events, publications, communications, and other needs as they arise Collaborate with IT, Finance and Enrolment to ensure accurate and efficient flow of information across systems Manage and verify constituent information and ensure its accuracy Populate the database with relevant information and research Serve as a team leader on database internal processes, procedures and best practices. Other related duties as assigned

Gift Processing

Responsible for timely and accurate processing of all charitable gifts to the school, ensuring compliance with SMLS policies and Canada Revenue Agency guidelines and regulations as it relates to charitable receipting Enter and process all gifts and pledges into Raiser's Edge and generate acknowledgements, receipts and pledge reminders, ensuring detailed record-keeping Collaborate with Finance to ensure timely gift entry and processing, and sharing of information Responsible for posting all gifts processed through RE to Financial Edge and distributing post reports to Finance. Ensure gift information is communicated to the Advancement Team and initiate stewardship actions Develop, generate and disseminate monthly and year-end gift reports to appropriate Finance and Advancement Team members

Donor Relations, Engagement and Stewardship

Support fundraising and Advancement activities including generating donor lists and reports, tracking gifts and pledges, prospect research and data mining, and providing general department support Assist with donor stewardship including the generation of thank you letters, tax receipts and donor reports support the development of relationships with donors, parents, alumnae and other members of our school community Work collaboratively with the Advancement Team to support cultivation, solicitation and stewardship plans Utilize available platforms to create connections and meaningful engagement opportunities. Field all department general inquiries with professionalism and care Communicate with donors to ensure appropriate recognition

Who You Are
Your Strengths
Above all else, the successful candidate is a champion for girls' education. You are also:

An enthusiastic, articulate, and creative individual who communicates with ease and confidence. A critical thinker who demonstrates initiative, integrity and attention to detail. A team player who enjoys being part of a vibrant, collaborative community and contributes positively to all areas of the school.

Your Knowledge, Skills & Experience

We are seeking a dynamic Advancement professional with excellent communication skills and a willingness to continue to develop and grow their skill set.

Why Join SMLS?

Our work is meaningful and important. As a school, we support each student's interests, talents, learning needs and strengths. Through our world-class facility, Signature Programs, expertise in girls' education, and dedication to personalization, our students become lifelong learners equipped to achieve excellence in whatever path they choose.

When you join SMLS, you join a fun and supportive community

Our employees enjoy competitive compensation packages and may be eligible for some of the following benefits:

Health, vision, and dental care Life insurance, AD&D insurance, and Long Term Disability insurance Employee & Family Assistance Program (EFAP) Mental health & wellbeing resources Ontario Teachers' Pension Plan / RRSP program with up to 5% employer match A healthy lunch program during the school year On-site fitness facilities On-site parking Time off during Winter Break and March Break Summer hours and extra long weekends in line with the school calendar

The Essence of SMLS

Each Girl at the Centre

We believe that each girl is creating her own distinct educational pathway, as her interests, strengths and passions emerge. We are committed to co-creating that pathway with her in a personalized learning environment where each girl's joy, laughter and love of learning belong.

Academic Excellence and Innovation

SMLS is grounded in best practices and focused on innovation. We set the highest standards of excellence for our academic curriculum and signature programs as we develop ethical, culturally competent leaders who are catalysts for positive change.

Wellbeing and Belonging

We understand that connectedness to oneself, others and the world around us is fundamental to our students' learning and wellbeing. As a school community, we are united by our values and our commitment to building a just and inclusive environment with empathy, integrity and respect. We honour our Anglican heritage and welcome all faiths and cultures, celebrating the diversity reflected by each member of our school community.

Strength of Spirit

We live in a complex world with uncertainty and change. We believe that resilience, courage and commitment are essential for our students and our community to embrace life fully, open ourselves to limitless possibilities, and boldly meet the unknown challenges ahead.

If you are interested in an opportunity to join our school, please apply online at

We appreciate and thank all applicants for your interest in SMLS, however, only those candidates invited for an interview will be contacted.

SMLS is an equal opportunity employer and we accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. We value diversity and are committed to creating an inclusive environment within our community.
Please contact Human Resources with any requirements or questions.

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