Payment Coordinator

1 week ago

Vancouver, British Columbia, Canada Chartered Professional Accountants of British Columbia Full time

Position:
Payment Coordinator

Reports To:
Manager, Accounting Operations

Contract Type:
Indefinite, Full Time

_The Chartered Professional Accountants of British Columbia (CPABC)__ is seeking a customer focused, _
- detail oriented, and collaborative individual for the position of Payment Coordinator. We are proud and _
- honoured to have been recognized as one of BC's Top Employers for a fifth consecutive year in 2024. _
- position. _

Job Summary
Reporting to the Manager, Accounting Operations, the Payment Coordinator is responsible for day-to-day
processing of invoices, expense reports, disbursements, and refunds for Chartered Professional
Accountants of British Columbia (CPABC), Chartered Professional Accountants' Education Foundation of
British Columbia (CPAEF) and Chartered Professional Accountants of Yukon Territories (CPAYT).

Key Responsibilities:

Accounts Payable Processing
Facilitate receipt of invoices and obtain appropriate approvals and coding;

Prepare the distribution breakdown by department for administrative invoices;

Process member refunds (Member Dues/ Public Practice Fees/ PD refunds);

Review all expense claims in detail for compliance with the Financial Policies & Procedures
Manual;

Address queries from staff and vendors;

Review and post Senior Payment Coordinators accounts payable batches;

Review and post PD financial accounts payable batches;

Ensure vendor records are maintained and up to date;

Keep Accounts Payable filing up to date;

Disbursements
Run invoice and aged payables report to prioritize invoices/expenses to be paid;

Process cheques and obtain signatories;

Initiate and run EFT batches;

Organize and prepare the EFT cover sheet and obtain signatures from authorized signatories;

Ensure the EFT file is transferred appropriately by an authorized person;

Petty cash disbursements to internal staff;

Period End Closing Procedures
Prepare and record journal entries (prepaid, accruals, adjustments);

Follow up with staff regarding accruals and GL coding;

Reconcile working papers to balance sheet accounts;

Enter receipts and credit notes into the accounting system (Microsoft Dynamic GP);

Prepare GST rebates;

Prepare annual T4A tax receipts;
And other duties and responsibilities as may be assigned from time to time.

**Key Requirements: Bachelor's Degree or post-secondary qualification in a related field, or equivalent experience;

Two (2) plus years of relevant experience in a similar role would be preferred;

Intermediate-level experience with Microsoft Dynamics GP 2022 would be preferred;

Intermediate-level proficiency with MS Office, in particular Word, Excel and Outlook;

Ability to work collaboratively as a member of a team and independently with mínimal supervision;

Meticulous attention to detail, refined organizational and time management skills and the ability to
multi-task;

Ability to provide strong customer service support to members, students, volunteers, vendors and
staff;

Proven self-starter with a strong inclination to take initiative;

Excellent interpersonal and communication skills, both verbally and written;

Ability to learn and adapt quickly while facing ever-changing demands

Proven ability to prioritize competing requirements and deadlines under pressure;

Strong people management skills with the ability to coach and motivate others;
qualifications, experience, and internal parity. Exceptions may be considered with further review.

posting will remain open until filled.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation
package.

At CPABC we live our core values:

  • We Are Open_
  • We Work Together_
  • We Communicate_
  • We Improve Every Day_
  • We Are Professional_
  • We Laugh and Celebrate _

_About CPABC _:

  • The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and _
- out its primary mission to protect the public by enforcing the highest professional and ethical standards and _
- contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior _
- financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to _
- have been presented with a fifth consecutive BC Top Employer award in 2024._

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