Program Assistant
1 week ago
Competition Number
- P13825
Posting Title
Program Assistant
- Continuing Care Assistant Program, Regina Campus
Classification - Band 5
Location - Saskatchewan Polytechnic Regina Campus
Other Location(s)
Building
Other Building
Date Posted
- 04/12/2023
Closing Date - 04/21/2023
JIQ # - 30068
Start Date - 07/01/2023
End Date - 06/28/2024
Open Until Filled - No
Ongoing - No
Category of work - Part Time
Bargaining Unit - Professional Services
Hours of Work - Regulated 36 hours
Salary Range
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay
- 0.5 FTE end dated to June 30th, 2024.
Posting Status
Open
- This enddated position is based in the Regina campus office, but provides provincial support to the CCA program and assists with the coordination of the Prior Learning Assessment Recognition (PLAR).
A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA):
- Job Duties
Job Duties
Duties include:
- Provide administrative support to ensure efficient operation of CCA office/program.
- Provide detailed and accurate program and policy information to faculty, students and internal/external partners.
- Perform a variety of administrative and budgetary duties.
- Maintain a comprehensive electronic filing system.
- Format exams, quizzes, answer keys and transcribe/convert electronic documents into our e-learning system.
- Support the documentation for the student life cycle: pre/enrolment, grade point averages, documentation, student retention, and risk management as required.
- Coordinate meetings, prepare agendas and record and professionally document minutes.
- Manage data in excel
- Create and maintain program materials, guidelines, student handbooks, course outlines, and manuals.
- Contribute to team efforts, coordinates projects, and is results driven.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA)
- 1.Grade 12 plus a recognized business administration certificate or an equivalent combination of training and experience.
- Minimum of two years recent and relevant experience in administrative and clerical work.
- Training and/or experience in minute taking and transcribing minutes.
- Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite, Zoom and SharePoint.
- Knowledge of office procedures and ability to research and adhere to policies/procedures.
- Effective interpersonal skills.
- Effective communication skills.
- Effective organizational skills.
- Effective proofreading skills and attention to detail and accuracy.
- Ability to work independently in a supportive environment.
- Demonstrates valuing diversity.**Desired QSA
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