Sector Coordinator

1 week ago

Edmonton, Alberta, Canada Government of Alberta Full time

Job Information:

Job Requisition ID: 28076

Ministry:
Education

Location:
Edmonton

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary:
Regular (Permanent)

Scope:
Open Competition

Closing Date:
May 23, 2023

Classification:
Administrative Support 5

About Us:

Alberta Education supports students, parents, teachers and administrators from Early
Childhood Services (ECS) through Grade 12. Share your talent, your leadership and your success as you shape the future of education in Alberta.

The Ministry provides funding to over 300 provincial school authorities for ECS to Grade 12, within the Financial Services and Capital Planning Division.


Through safe and caring schools for all students, Alberta's government is making life better by investing in education - one of the most important investments we can make in our future.


The Ministry has the following responsibilities:

develop curriculum and set standards; evaluate curriculum and assess outcomes; teacher development and certification; support students with diverse learning needs; fund and support school boards; First Nations, Métis and Inuit and Francophone education; and oversees basic education policy and regulations.


Role:

Put your passion into practice in this dynamic and fast paced environment.

You will provide This position provides executive administrative support for the Executive Director including researching, drafting and summarizing briefing and background materials and managing the Executive Director's calendar.

The Branch Administrator also provides administrative support to the Issues Coordinator, and manages the Sector's Action Request program to ensure compliance with Ministry guidelines and standards

Reporting to the Executive Director, you will be required to lead the administrative operations of the Executive Director's Office.

This includes coordinating information flow, managing correspondence, and addressing issues as they arise in accordance with the priorities of the Executive Director.


The Sector Coordinator performs the following responsibilities:

  • Identifies administrative issues with potential to impact the Executive Director's office, developing and recommending solutions and actions to address issues.
  • Uses judgement and knowledge of Sector issues, priorities and relationships to manage the Executive Director's calendar or refer requests for meetings to appropriate Branch representatives.
  • Coordinates and arranges meetings and appointments for the Executive Director, ensuring appropriate background information and materials are available.
  • Prepares and distributes agendas and materials for Sector management meetings, participating in the meetings and following up on administrative assignments.
  • Forwards correspondence to appropriate areas of the Sector for information, draft reply and/or comments; tracks status of replies and actions.
  • Coordinates travel and accommodation arrangements for the Executive Director as well as other staff when required. Coordinates Sector responses to Action Requests to ensure accurate, high quality and timely responses consistent with relevant Government and Ministry policies and procedures.
  • Tracks and monitors status of responses and briefings using Action Request Tracking System (ARTS) software.
  • Provides coverage for ADM's office as requested, including assignment of ARTS requests to appropriate Sectors and ensuring that actions required and deadlines are clearly communicated.
  • Verifies and codes invoices for the Executive Director's area and obtains Expenditure Officer approval; provides followup and research in response to questions
  • Maintains, monitors and analyzes accounts, forecasts and expenditures to identify cost pressures, deviations and variances;
  • Reviews various forms and requests to ensure accuracy, completeness and appropriate authorizations, following up with
  • Directors as required (e.g., Staffing Requests, OutofProvince Travel, Training Requests, Hosting forms, etc).

Qualifications:

Two-year diploma in a related field plus 3 years related experience; or equivalent as described below.

Equivalency:
Directly related education or experience considered on the basis of:1 year of education for 1 year of experience; or
1 year of experience for 1 year of education

Assets:

  • Knowledge of Government Web Based Financial Systems like ARTS Action Request Tracking System (ARTS), IMAGIS, Electronic Payment System (EPS), 1GX, COGNOS and the Internet and Intranet.
  • Excellent Writing and editing skills to ensure the high quality of all correspondence originating from the Executive Director's office
  • Strong knowledge of government financial and human resources policies and procedures,
  • Consultation skills, including ability to handle and address sensitive and/or controversial situations and negotiate agreement and commitment to action for varied processes.
  • Team building skills,
  • Independent problemsolving related to

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