Legislative Services Specialist

2 weeks ago

Kitchener, Ontario, Canada Region of Waterloo Full time

Our Story:


Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global reach.

Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect and innovation.

This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.

Our Team:


We are a progressive regional government providing critical programs and services that make a difference in our residents' lives every day.

From public health, emergency services and long-term care, to community housing, the arts and environment, from transit to planning, and from infrastructure to culture, we build community in so many ways.

Regional Council has a bold and compelling vision to build a world-class community.

At the Region of Waterloo, we work towards that vision on a daily basis and strive to improve the lives of all 630,000 residents by delivering critical, high-quality and inclusive services.

This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen. This is an 18 month extension with possibility of extension.

The Opportunity:


Reporting to the Deputy Clerk/Manager, Council & Administrative Services, this exciting opportunity would be well suited for an enthusiastic, creative, and collaborative self-starter who thrives in an environment of innovation and change.

If you are driven by the expressed goal to provide an excellent client experience, through collaboration and partnerships with our various program areas, this opportunity may be for you This is an 18 month contract opportunity with the possibility of extension.


  • You will bring your experience in the coordination of the development and processing of bylaws and bylaw amendments, public information for corporate websites, and manuals and brochures.
  • You will have the responsibility to maintain corporate documents for the Regional Clerk, coordinate appointments for the Advisory Committees, Boards, Commissions, and Special Purpose bodies, and supervise a Council/Committee support assistant.
  • You will utilize your leadership skills to supervise administrative support staff for the preparation of reports, agenda/eagenda, website postings to Council and Committee, meeting correspondence, document management, Board elections, be the goto for procedural advice and information, as well as back up the Manager, as required.
  • We will look to you to record meeting proceedings, compose, input, and edit transcriptions, design and develop manuals, brochures, and prepare advertisements, write reports, memos, and correspondence.
  • Knowledge of municipal government administration, structure, and procedural bylaws/statutes, normally acquired through a Bachelor's degree in a related field (e.g., public administration, political science), plus progressively responsible related experience in a Municipal Clerk's Office or municipal/ government setting.
  • Must have completed the Municipal Administration Program offered by the Association of Municipal Managers, Clerks, and Treasurers of Ontario, and have full membership with the same or have a diploma in Municipal Administration.
  • Knowledge of legislative and procedural frameworks related to the development, amendment, and implementation of statutes, regulations, and bylaws, Provincial and Federal programs, and initiatives impacting municipalities.
  • Demonstrated knowledge and ability to comply with policies, procedures, collective agreements, and related legislation (e.g., Municipal Act, Municipal Elections Act, Business Corporations Act, Freedom of Information, Privacy Act, Planning Act).
  • Strong background in leadership, human relations, political acuity, and communication skills to supervise, train, develop, motivate, and support staff, to collaborate with other governments, Councillors, Regional staff, external agencies, and the public to determine customer needs, and provide assistance, advice, and information to varied audiences.
  • Computer skills with the ability to use software such as Microsoft Office, Council voting systems, speaker's queues, and electronic agenda preparation systems.
  • Ability to work outside standard business hours to attend meetings.
  • Ability to travel within Waterloo Region.
  • Ability to support and demonstrate the Region's values.

Additional Information:

We thank all applicants in advance; however, we will be corresponding only with those selected for an int

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