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Executive Assistant
1 week ago
Job Summary
What is the opportunity?
This Executive Assistant provides direct support to two Vice Presidents, Commercial Financial Services in Southwestern Ontario. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness.
The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.
Mobility required across the Golden Horseshoe, mainly from Oakville to Brantford. More details about the work arrangement can be discussed with the hiring managers.- Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided
- For multichannels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
- Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
- Organize quarterly town halls, employee recognition celebrations, and other team events
- Maintain global distribution list and distributes groupwide communications
- Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization
Additional Job Description
Must-have
- Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
- Ability to take initiative, prioritize tasks, function independently, and work as part of a team
- Ability to handle sensitive and confidential information with discretion
- Superior attention to detail, calm under pressure and confidence
- Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
Nice-to-have
- Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
- Professionalism, initiative, enthusiasm, energy, and a sense of urgency
- 4+ years of Financial industry Executive Admin experience
Job Skills
Additional Job Details
Address:
220
PORTAGE AVE:
WINNIPEG
City:
WINNIPEG
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
Personal and Commercial Banking
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
Application Deadline:
Inclusion
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