Accounts Payable Specialist

2 weeks ago


Mississauga, Ontario, Canada Encore Global Full time

Position Overview:

Perform the day-to-day processing of accounts payable transactions to ensure that vendor accounts are up to date and accurate. Communicate with vendors regarding account status along with communication to ENCORE field locations with any Purchase Order (PO) issues.

Key Job Responsibilities:

Data Management

  • Compile, process and maintain Accounts Payable invoices. Perform a 3way match within the ERP by verifying accuracy of the Invoice data to the PO and receipt of PO data.
  • Process and enter invoices per week with mínimal supervision.
  • Process and followup on rush items.
  • Manage any exceptions to the process according to standard company procedures and resolve these issues in a timely manner. Weekly review and follow up of these invoices "on hold" is an important aspect of this AP Specialist position as this is a Key Performance Indicator (KPI) that the AP team is held accountable for.
  • Special projects as assigned.

Internal & External Communication

  • Communicate with internal customers such as ENCORE location personnel (DET's and other buyers) and/or outside vendors regarding obtaining required documentation and/or explaining our Accounts Payable procedures.
  • Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences.

Information Management

  • Scan all invoices and attach PDF copies into the ERP for easy retrieval.
  • Research inquiries from the ENCORE locations via the Accounts Payable inbox.
  • Work with Purchasing to identify PO discrepancies and resolve disputes on a timely basis.

Job Qualifications

  • Minimum of a High School degree or equivalent experience. Accounting classes preferred.
  • 2 + years Account Payable experience
  • Excellent customer service and telephone skills required
  • SAP or Oracle experience preferred
  • Intermediate to Expert level excel skills
  • Must communicate professionally at all levels
  • Demonstrate excellent problem solving skills and ability
  • Selfmotivated and willing to learn
  • Analytical skills
  • Ability to be flexible, multitask and prioritize work within time constraints is required
  • Ability to be an effective team member and display initiative
  • Displays high level of professionalism and responsiveness to all stakeholders both with internal ENCORE buyers as well as vendors
  • Ability to drive results by taking ownership of "portfolio" and resolving issues
  • Suggest improvements and help implement and support any changes
  • Ability to handle confidential information in a discreet, professional manner
  • Ability to handle difficult situations with vendors in a professional manner

Competencies

  • Communicates Effectively
  • Hospitality
  • Collaborates
  • Balances Stakeholders
  • Optimizes Work Processes
  • Decision Quality
  • Ownership
  • Responsiveness

Physical Requirements:

Physical Requirements

Hours Per Day

Lifting Requirements

Frequency
Sitting

6-8 Hours

Lifting lbs*Occasional

Standing

1-2 Hours

Lifting lbs*Occasional

Walking

0-1 Hours

Lifting lbs

Never

Stooping

0-1 Hours

Lifting Over 100 lbs

Never

Crawling

0-1 Hours

Kneeling

0-1 Hours

Carrying Requirements

Frequency
Bending

0-1 Hours

Carrying lbs*Occasional

Reaching (above your head)

0-1 Hours

Carrying lbs*Occasional

Climbing

0-1 Hours

Carrying lbs

Never

Grasping

0-1 Hours

Carrying Over 100 lbs

Never

Auditory/Visual Requirements

Frequency

Pushing/Pulling Requirements

Frequency
Close Vision

Continuously

Pushing/Pulling lbs*Occasional

Distance Vision

Frequently

Pushing/Pulling lbs*Occasional

Color Vision

Frequently

Pushing/Pulling lbs*Never

Peripheral Vision

Frequently

Pushing/Pulling Over 100 lbs

Never

Depth Perception

Frequently

  • Identifies the physical requirements that team members perform without assistance. Frequency can be Continuously, Frequently, Occasionally, Never
Hearing

Frequently


Team members must be able to meet the physical demands above in order to successfully perform the essential job functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

***:

Work Environment:

Example:
Work is generally performed at an office that is moderately quiet. Team members will occasionally visit other work locations for meetings or for other business reasons. Working times will include days and may include evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by ENCORE.

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