Adminstrative Assistant

2 weeks ago

Thunder Bay, Ontario, Canada Clow Darling Limited Full time

Responsibilities
As an
Administrative Assistant with Clow Darling, you will provide administrative support to a team or department.

Responsibilities include, but are not limited to:

  • Serve as the administrative support to assigned team members by coordinating, facilitating, recording and communicating their individual, group and companywide activities
  • Receives and assesses incoming calls and expedites the required action by transferring calls, taking and relaying messages or contacting the appropriate service(s).
  • Prepare invoices
  • Prepare quotes efficiently and professionally
  • Strong ability to multitask, prioritize, and meet tight deadlines
  • As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables
  • Establish and maintain appropriate filing systems, both manual and electronic.
  • Create, update and maintain departmental databases when appropriate
  • Issue purchase orders with great attention to detail
  • Must be willing and able to take the initiative when needed
  • Must be able to work with mínimal supervision
  • Ability to perform effectively under pressure in a dynamic and fastpaced environment
  • Coordinate special activities and liaison functions for assigned team members, such as travel arrangements

Qualifications

Minimum Requirements include:

  • High school diploma or equivalent from an accredited institution
  • Three to five years in an administrative support role in an office environment
  • Advanced knowledge of Microsoft Office
  • Strong communication skills to work with technicians and ability to work well with the public
  • Demonstrate strong attention to detail and proofreading abilities
  • Familiarity with a computerized accounting/dispatch system would be considered an asset
  • A background in construction is an asset but not necessarily required.
  • This description is not a comprehensive listing of activities, duties or responsibilities that the employee may require. Other duties, responsibilities and activities may be assigned or changed at any time with or without notice._
We value your interest in this opportunity. However, only those applicants selected for an interview will be contacted.

Job Types:
Full-time, Permanent

Schedule:

  • 8 hour shift

Education:

  • Secondary School (preferred)

Experience:

- administrative assistant: 1 year (preferred)

- receptionist: 1 year (preferred)

Work Location:
In person

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