Manager, Budget and Planning
1 week ago
Work Arrangements
- Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Occasional travel between Douglas College's locations as required.
What Douglas Offers
The Role
- Reporting to the Associate Director, Budget and Planning, the Manager, Budget and Planning leads the preparation of Douglas College's (College) annual budget, forecasts, financial and enrolment analyses, and program costing. This position is responsible for the development, implementation and review of College budget and forecasts; the preparation of internal and external budget and forecast reports. This position provides guidance to all departments the College in the development of their budget and management of their financial resources.
- The Manager, Budget and Planning also supports the Associate Director, Budget and Planning, in meeting the fiduciary duties of the Board's Audit, Finance and Investment Committee.
Responsibilities
_Under the direction of the Associate Director, Budget and Planning, the Manager, Budget and Planning is responsible for:_
Budgeting and Planning
- Coordinates and produces timely and accurate operating and capital budget, and the development of multiyear forecasts to project future financial performance to ensure the College's ability to meet its strategic objectives.
- Works with and provides guidance to College management to ensure quality and timely preparation of budget and forecasts.
- Ensures all activities proceed according to approved financial plans and that appropriate controls are in place to ensure appropriate approvals and accountabilities.
- Continuously reviews, analyzes, and monitors budget for the ongoing financial performance of the College.
- Keeps apprised of regulatory and reporting requirements relating to budget and forecasting, and implements appropriate changes to procedures and processes to ensure compliance.
- Ensures strong systems of controls within complex data models. Applies best practices of model creation supported by detailed documentation.
- Develops and implements new methods, policies and procedures to improve efficiencies, establish best practices and standardization for budgeting, financial management, and improved internal financial controls within the College.
Financial and Enrolment Reporting
- Participates in the preparation of fouryear forecasts and enrolment reports for the Ministry of Advanced Education and Skills Training (AEST).
- Proactively works in collaboration with the Financial Reporting and Operations team to ensure all reports are prepared in compliance with generally accepted accounting standards (GAAP), Public Sector Accounting Standards (PSAS) and regulations applicable to the BC public sector.
- Interprets financial, enrolment, and operational data. Designs tools and reports to improve financial oversight and management of College activities.
- Assists with the monitoring of relevant KPIs for the College and College departments.
Leadership and Administration
- Leads and supervises unionized support staff including recruitment and selection, training, performance planning, evaluating and disciplining where appropriate.
- Provides training, training opportunities and guidance to staff to enable them to perform their job duties and stay current in their position.
- Directs professional development and continuous improvement in each of their direct reports.
- Establishes clear performance expectations for each direct report to ensure the realization of the strategic and operational objectives.
- Contributes to effective employee and labour relations by administering the collective agreement, representing management in the grievance process and consulting with Human Resources regarding collective agreement interpretation, as appropriate.
- Ensures that direct reports are adhering to policies and procedures, and meeting service excellence standards.
- Establishes annual performance goals in conjunction with the Associate Director, Budget and Planning; reports on progress against those objectives semiannually and annually; conducts a parallel performance management process with own direct reports. Establishes a high personal standard of performance by actively participating in relevant educational seminars and training programs.
- Completes training in support of College policies and strategic objectives. These may include cybersecurity, financial forecasting, business intelligence, data analysis, supervision, performance management, internal controls, data governance, employee training programs
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