Program Coordinator Nslt

2 weeks ago

Mississauga, Ontario, Canada Polycultural Immigrant and Community Services Full time

Position Title:
Program Coordinator NSLT

Organization Structure:
Reports to the Program Manager

Job classification:
Supervisor

Job Status:
Full Time contract until March 2024

Number of Positions: 1

Location:
Mississauga hotels

Wages:
$32/hr for 35 hrs per week

This is not a bargaining unit position

Scope


Working as a key part of the management team, the Coordinator supervises a team of Settlement and Wellbeing Counsellors in the operation and delivery of NSLT program.

This includes the provision of immediate and essential services like needs assessment, orientation sessions, referrals, group information sessions and regular follow-up to support clients in reaching their goals.

Under the direction of the program manager, the Coordinator manages the quality and delivery of services, prepares reports, supervises staff, manages volunteers, maintains required documentation, communicates with partners, and monitors the team to ensure meeting all program requirements as per the organization's set goals and targets, and always representing Polycultural in a professional manner.


Responsibilities

  • Supervises and coordinates the NSLT settlement and wellbeing team and provides guidance and support in their service delivery.
  • Assists in the hiring, training and supervision of staff and volunteers as needed.
  • Responsible for approving staff vacations, requests for time off and timesheets, and ensure proper staffing on sites.
  • Participates in networking meetings with government departments, community organizations and other service providers to foster collaboration and stay updated on available resources.
  • Ensures adequate staffing of settlement team at the different temporary accommodations where clients (refugees) are staying.
  • Coordinates with community partners, utilising existing partnership and establishing new connections with local service providers to effectively respond to clients' needs.
  • Develops activities /programs to engage families residing at the temporary accommodation.
  • Works in collaboration with IRCC and the Province of Ontario to align service delivery.
  • Contributes to the development of organizational frameworks in the following areas: standardize program outcomes, quality program standards, research into immigration trends and gaps.
  • Monitors, reviews and prepares statistical and narrative reports ensuring accuracy through relevant databases and other sources.
  • Supervises administrative procedures to meet programs' objectives
  • Ensures that staff and volunteers adhere to professional and ethical conduct when dealing with clients and offers guidance to ensure quality of service is maintained.
  • Coaches, motivates, supervises staff performance, and administers disciplinary action in a timely manner.
  • Conducts regular performance reviews and take all needed actions to remedy identified issues.
  • Ensures resources are available for regular operations, collaborating with the Programs Manager.
  • Facilitates regular staff meetings to foster communication and teamwork.
  • Prepares funding proposals as directed by the programs manager, seeks opportunities to secure additional resources.
  • Foster a positive and inclusive team culture, promoting collaboration and a clientcentered approach to service delivery.
  • Other duties as assigned.

Competencies

Planning & Organizing/ Time Management

  • Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity._

Technical Expertise

  • Applies and improves extensive or indepth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively._

Professionalism

  • Thinks carefully about the likely effects on others of one's words, actions, appearance, and mode of behavior. Selects the words or actions most likely to have the desired effect on the individual or group in question._

Self -Management

  • The ability to manage your own actions effectively and responsibly, well being and time to achieve organizational goals, selfimprovement and personal growth. To maintain an effective work/life balance in response to a stressful, challenging and dynamic work environment._

Drive for Results

  • Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence. Shows a passion for improving the delivery of services with a commitment to continuous improvement._

Coaching

  • Works to improve and reinforce performance of others. Facilitates their skill development by providing clear, behaviourally specific performance feedback, and making or eliciting specific suggestions for_
- improvement in a manner that builds confidence and maintains self-esteem. Values the expertise of others and diversity._

Communications

  • Uses a variety of communication styles and strategies to foster open

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