Administrative and Marketing Assistant

2 weeks ago

Vancouver, British Columbia, Canada Lee's Donuts Full time

COMPANY OVERVIEW:


Vancouver's original mom and pop donut shop, Lee's Donuts served its first customers in the heart of Granville Island Public Market, in 1979.

Our mission is to create comfort, community and happiness through fresh classic donuts.

We are growing and hold steadfast to our core values of integrity, fun, teamwork, creativity, and inclusivity, which drive us to deliver exceptional experiences to all who walk through our doors.


JOB SUMMARY:


We are seeking a highly organized and dynamic Administrative and Marketing Assistant to join our team The ideal candidate will provide comprehensive administrative support while assisting in the execution of marketing strategies to enhance our brand presence.

This role requires a versatile individual with excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

You will coordinate daily administrative tasks, manage social media platforms, assist in the development of marketing materials, and support various marketing campaigns.


RESPONSIBILITIES:

Administrative Support:

  • Perform general office duties such as answering phones, managing calendars, scheduling meetings, and handling correspondence
  • Organize and maintain files and records, ensuring they are up to date and easily accessible
  • Prepare reports, presentations, and other documents as needed
  • Assist with the coordination and execution of company events and meetings
  • Following the online event calendar weekly and monthly using Microsoft Enterprise
  • Assisting the Brand Manager, or other office staff, with miscellaneous weekly projects that may arise
  • Sending birthday cards

Event Support:

  • Providing support at soft and grand openings, tent events, and donut trailer events – including content for social media
  • Capturing content when required
  • Scheduling Instagram posts with appropriate content and captions for approval by the Branding & Marketing Department

Marketing Support:

  • Assist in the development and implementation of marketing campaigns
  • Manage social media accounts and create engaging content to promote our brand
  • Support the creation of marketing materials such as brochures, newsletters, and promotional items
  • Conduct market research and analyze trends to inform marketing strategies
  • Monitor and report on the effectiveness of marketing campaigns and initiatives

Social Media Monitoring:

  • Updating the social media event calendar
  • Monitoring our social media accounts (Instagram, TikTok, Facebook) and promptly answering timesensitive inquiries
  • Updating the account weekly and as needed

Technical Skills:

  • Basics of Adobe Photoshop and Illustrator an asset

Qualifications:

  • Bachelor's degree in Marketing, Business Administration, or a related field
  • 13 years of experience in an administrative or marketing role
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Familiarity with social media platforms and marketing tools (e.g., Hootsuite, Mailchimp, Canva)
  • Strong organizational and timemanagement skills
  • Excellent written and verbal communication skills
  • Ability to work independently and as part of a team

Desired Skills:

  • Creative thinking and problemsolving skills
  • Attention to detail and accuracy
  • Ability to manage multiple tasks and priorities effectively
  • Experience with graphic design software (e.g., Adobe Creative Suite) is a plus
  • Knowledge of SEO and digital marketing trends

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