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Regular Full-time Fleet Services Coordinator

3 months ago

Oshawa, Ontario, Canada City of Oshawa Full time

Job Snapshot:

Employee Type:

  • Regular Full-Time
    Location:Oshawa
    Job Type:
  • Admin
  • Clerical

  • Experience:
  • Not Specified

  • Date Posted:
  • 1/18/2023
  • City of Oshawa, located just a short 30
  • minute drive from Toronto, is a progressive city of 172,000 people and is the economic engine of the eastern Greater Toronto Area. Our strategic pursuit of sustainable growth, excellent community service delivery and co
  • operative partnerships have enhanced our quality of life advantage, while maintaining a strong commitment to fiscal restraint._ _

Job Title:
Regular Full-Time Fleet Services Coordinator
Posting Number:004090

Department:
Community Services Department
Branch:Operations Fleet Services

Location:

Consolidated Operations Depot
Eligible for Hybrid Work:No

Posting Start Date:2023/01/18
Posting End Date:2023/01/26 by 4:30pm

Employment Group:
CUPE 251
Salary Grade:06, $ $35.98
Standard Weekly
Hours of
Work
: 36.25 Shift Work Required**:No


Reporting to the Manager, Fleet Services or designate, the primary purpose of this position is to accurately track all required maintenance repairs to Corporate Fleet assets in the work order management system.

This position is responsible for maintaining accurate Fleet inventories i.e. Fuel, Oils and Lubricants, Diesel Exhaust Fluid, Vehicle Decals and Inspection Books.

This position is also responsible for the receipt of all Fleet related invoices and their applicable accounting for submission to Accounts Payable.


Key responsibilities include:

  • Serves as the front line contact of Fleet Services
  • Completes the intake of all work requests for all Corporate Fleet vehicles
  • Maintains positive relationships with all stakeholders
  • Maintains a high level of organization with all Fleet related documentation
  • Creates, organizes and monitors all open and outstanding work orders in Maximo ensuring accurate information is collected for all work orders
  • Closes the completed work orders in Maximo
  • Liaises with all Corporate Departments for the purpose of scheduling maintenance and seasonal work in Fleet
  • Communicates time requirements for vehicle repairs to stakeholders
  • Monitors and maintains all Fleet inventories (excluding NAPA parts)
  • Routinely performs inventory counts and ensures the true value is reflected in Maximo
  • Advises Finance of any discrepancies and makes required corrections
  • Sets up assets in PeopleSoft
  • Enters equipment details to Maximo when new equipment is delivered
  • Deactivates decommissioned assets in Maximo when required
  • Ensures all required new vehicle decals are ordered in a timely manner
  • Assists Management and Fleet Training staff in the scheduling of new equipment training

Requirements:

  • 3 year college diploma in Business Administration, Office Administration or combined equivalent, related work experience
  • Minimum 3 years' experience in an administrative role. Fleet related experience is considered an asset
  • Experience with inputting information into work order management system, running reports and closing out work orders
  • Excellent organizational skills, ability to prioritize conflicting deadlines and manage workload
  • Good communication skills (both written and oral) to liaise with internal and external vendors including Napa and various outside repair facilities and dealerships
  • Basic understanding of Fleet related policies and procedures, as it pertains to the prioritization and scheduling of maintenance and repairs. Basic understanding of provincial legislation as it pertains to the Highway Traffic Act and Ministry of Transportation is considered an asset
  • Ability to review processes, seek efficiencies, and implement changes that will streamline processes


We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file.

Applicants are advised that written, oral and practical testing may form part of the selection process.