Corporate Legal Assistant

1 week ago

Toronto, Ontario, Canada The Mirillion Group Full time

My Client, a mid sized multi service firm, with an excellent reputation is looking to hire a Corporate Legal Assistant to join their busy Toronto based practice group. You will directly support Lawyers and this is a hybrid remote role.

The ideal candidate will be responsible for, including but not limited to:

  • Assisting with organizing and sending out documents, receiving executed documents and attending to their filing, updating database and records, etc.
  • Preparing share certificates.
  • Inputting corporations into corporate database and assigning minute book numbers.
  • Arranging for closing out of corporate records and/or preparing letters/receipts to client enclosing records.
  • Merging directors, officers and shareholders registers/ledgers from database.
  • Drafting report letters to clients (re: inc/org, name change etc. and assembling report books).
  • Drafting basic director and shareholder resolutions (i.e. to change registered office address of a corporation, officer changes).
  • Ordering corporate profile reports and drafting Form 1 -Notices via Cyberbahn and assisting with electronic filings.
  • Special projects as needed (i.e. preparing charts of officers and directors, preparing organizational charts, which entails reviewing minute books, registers, etc.)
  • Diarizing of future events and follow up.
  • Minute book filing and importing minute book documents into corporate database.
  • General Word and physical file maintenance

Requirements:

  • Strong interpersonal and communication skills, excellent organization skills, accuracy and quality work are highly preferred for this role.
  • 2+ years of Corporate Law experience; familiarity with CorpLink is advantageous.
  • Capability to handle a large volume of documents and work efficiently in a fast-paced setting.
  • Team-player mentality with eagerness to acquire new knowledge.
  • Proficient in Microsoft Office Suite.
  • Effective prioritization of workflow and meticulous management of crucial details.
  • Completion of a Legal Assistant Diploma is beneficial.

A competitive salary and benefits package is available for the suitable candidate.

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