Apply Now Sales Operations Coordinator

2 weeks ago

Toronto, Ontario, Canada Cyclic Materials Full time
Cyclic Materials is the most exciting cleantech company in North America.


We are addressing environmental, geopolitical, and supply chain challenges by recovering rare earth elements and other valuable materials from the difficult-to-recycle products of the modern world.

We provide the market with a secure and regional supply of metals critical to the energy transition, and do so in an ethical, economic, and sustainable way.


With the global market for magnet rare earth elements forecast to increase dramatically by 2030, establishing new sources of these critical elements will be vital to support the electrification of the economy across Canada, North America, and the world.

Cyclic Materials is positioned to be a key player in developing a circular economy to support the energy transition.

Join the team in building a global recycling cleantech company.

Position Overview


The Sales Operations Coordinator will provide administrative support to the Strategic Partnerships team, ensuring smooth and efficient sales and purchasing transactions.

The role involves executing transactions and seeing them through to completion, data management, shipment tracking and verification, as well as report generation.

The ideal candidate is organized, detail-oriented, and has excellent communication skills.

The Sales Operations Coordinator will be based in our Toronto office and report to the Director of Feedstock.

Responsibilities:

  • Execute sales and purchase transactions, handle order processing, and manage data entry for both sales and purchases, ensuring orders are processed efficiently and accurately.
  • Coordinate with strategic partnerships, finance, and operations teams to ensure timely delivery of feedstock and products, and to ensure seamless communication and coordination of activities.
  • Interface with third-party logistics companies to arrange complex shipments.
  • Negotiate with multiple logistics suppliers to optimize pricing.
  • Arrange paperwork, including invoicing, customs documentation, shipping documentation.
  • Maintain accurate records of sales and purchase activities, customer interactions, and transactions in ERP and CRM systems.
  • Generate regular sales and procurement reports for management review.
  • Ensure all sales and purchasing activities comply with company policies, processes, and regulations.
  • Maintain and update customer and supplier records and documentation.
  • Assist Strategic Partnerships team with administrative tasks such as preparing documents, reports, and presentations.
  • Perform any other related tasks as required within the team

What You Will Bring:

  • A bachelor's degree in business administration, related field, or equivalent practical experience
  • 0-3 years of experience in sales and/or purchasing administration or a similar role. Experience in recycling or metals industries is a plus.
  • Experience with shipping and third-party logistics is a plus.
  • Experience with customs paperwork a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with CRM software and/or ERP systems is a plus.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Detail-oriented with strong analytical skills.
  • Ability to work in a start-up environment.
  • High level of integrity and professionalism.
  • Customer-focused attitude with a passion for providing exceptional service.

What We Offer:

  • An impactful company improving the sustainability of critical materials production.
  • A dynamic work environment that's focused on learning with accelerated career paths.
  • A competitive salary package.
  • Health and wellness benefits.

Learn more about Cyclic Materials here:
An Equal Opportunity employer, at Cyclic Materials, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more diverse we are, the richer our community and the broader our impact.


Applicants for employment in the Canada and US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States or Canada and with Cyclic Materials (i.e., H1-B visa, F-1 visa (OPT), TN, L1-A visa or any other non-immigrant status).

Please note that ONLY QUALIFIED CANDIDATES will be contacted for this opportunity.

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