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Sales Coordinator

3 months ago

Thornhill, Ontario, Canada AWIN - Willowdale Subaru Full time
Our Willowdale Subaru Dealership is looking for a Pre-Owned Sales Coordinator to join our amazing team

Job Purpose


The Sales Coordinator assists the Sales Management Team to ensure efficient administrations of all New/Pre-Owned vehicles for the Sales Department.

This includes reception assistance as required.

Responsibilities

  • Maintain all used cars to be presentable
  • Maintain all retail units are in the designated parking spots
  • Logging all wholesale vehicles to Traderev and parking them to the offsite parking
  • Assisting Autotrader representatives on photo shooting.
  • Assisting Used Car Manager on reconditioning for inventory and coordinating contractors for cosmetic repair.
  • Assisting Delivery Specialist to prepare all sold unit for delivery.
  • Assisting Used Car Department for vehicle pick up and drop off.
  • Assisting on Used Car advertising
  • Assisting on Used Car Inventory purchase
  • Assisting on Trade Appraisals
  • Operate a multiline telephone system to transfer all incoming calls to the appropriate individual/department in a courteous and professional manner.
  • Take detailed messages.
  • Distributes mail/faxes and coordinates all courier pickups.
  • Coordinate and process customer payments, customer accounts, petty cash and cheque requisitions.
  • Acquire knowledge about the dealership, in order to be able to respond to inquiries for general information.
  • Answer customer inquiries or direct customer to appropriate personnel.
  • Maintain the cleanliness of the reception area and customer waiting area.
  • Update and distribute dealership telephone listings when necessary.
  • Close the transaction machine every morning if necessary.
  • Perform various clerical and administrative duties as requested.
  • Handling of Dealer Trade invoicing (done through 180 & ADP/CDK).
  • Coordination of Dealer Trade pickups.
  • Daily check on vehicle arrivals to see if any car that have arrived are sold via AIM
  • Inventory maintenance; ADP/CDK and 180 must match AIM Inventory Report. Base prices and options must be accurate.
  • Stock in all arrived stock/sold units delivered by (new vehicles), and vehicles coming from Manheim, Openlane, and various other sources of Preowned Vehicles.
  • Daily licensing (if necessary) make sure all required licensing is done on time and all documents that are required are done.

Qualifications

  • Excellent communication skills and customer service, including written and verbal skills to communicate with all levels of the organization and its executive team.
  • High school diploma or equivalent.
  • Previous experience as a reception/customer service role.
  • Previous experience working in a dealership setting with basic knowledge of vehicles and maintenance requirements is an asset.
  • Experience operating a multiline telephone system.
  • Ability to prepare business memos, letters, etc.
  • Strong knowledge of Microsoft Office products, including Excel and Word.
  • Ability to maintain filing systems and database.
  • Professional appearance & friendly disposition.
  • Ability to work efficiently in a highpressure environment.

Benefits

  • We offer competitive salaries and generous benefits
  • Excellent Group Benefits package.
  • Group RRSP Contribution program.
  • Work/life balance.
  • Training and support programs.
  • Boot and tool allowance.
  • Tuition reimbursement program
  • Corporate support.
  • Mentorship and development.
  • Unlimited careers opportunities within our automotive group

Personal Attributes

  • Passion, motivation, focus and leadership skills.
  • Results focused approach.
  • Team player.
  • Strong communication skills both written and verbal.
  • Ability to influence, negotiate and mediate effectively.
  • Strong attention to detail.
  • Ability to maintain confidentiality and professionalism.
  • Excellent interpersonal and team building skills.
  • Strong time management and organizational skills.
  • Honest, courteous and able to demonstrate strong work ethics.
  • Driven and ability to work with minimum supervision.

APPLY FOR A REWARDING CAREER TODAY

We thank all applicants for their response; however only those considered for an interview will be contacted.
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