Current jobs related to Payroll Assistant - Yonge - Toronto District School Board

No:

CUPE C UE

POSTED:
November 15, 2023

DEADLINE:
4:30 p.m. November 23, 2023

Payroll Assistant

• Permanent Position

Business Services

CUPE Local 4400 Unit C - Grade J (12 Month)
**$ $34.64 per hour

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

• Reporting to the Supervisor, Payroll under the direction of the Payroll Administrator
• Support Staff _

- /Teaching Payroll, the Payroll Assistant will: _
- _Administer, manage, control and monitor payroll for all TDSB employees in an accurate and _
- timely manner; _
- _Ensure compliance with legislative, Board and contract rules and regulations regarding payroll _
- procedures, records and changes; and _
- concerning payments _

Summary of Duties:

Verify and analyze daily error, warning, adjustment and system generated reports to ensure

timely and accurate salary payments for legislative and collective agreement requirements;
Analyze pay processing problems to determine source and nature of problem, decide action,

e.g., by timecard update or by advising outside departments of action (HR, Programming) of
solution through supervisor;
Maintain data integrity to ensure balanced T4's;
Determine employee eligibility to SEB plan as well as process payments;
Recommend processes and improvements to system functionality;
Initiate, monitor and ensure data integrity of all payroll liability accounts when requisitions are

made through the accounting process by providing all payroll related forms and recalls to
accounting for bank reconciliation and audit processes;
Initiate journal entries as required to ensure G/L integrity, i.e., pay recalls, salary overpayments,
etc.;
Process all entries on a timely basis;
Analyze and respond to employee enquiries, request for direction or information, complete

required forms, e.g., TD1, and redirect enquires where necessary;
Provide information to third parties with employee consent;
Enforce and maintain compliance to FOI and Board confidentiality rules (e.g., courts, WSIB,

record control);
Establish lines of communication with payroll, HR, schools, employees, departments, etc. to

ensure employee and Board needs are met;
- mail, word processing, spreadsheets, databases;
Analyze employee records to determine salary eligibility based on employee sick/special leave

day allotments including pay recalls where necessary;
Administer pay or manual YTD adjustments on earnings to ensure T4, T4A, gratuity data

integrity;
Send and follow up on notices, e.g., to employees with overpayments to ensure repayment and

or to start the steps for a collection agency involvement;

Update TD1 and source deductions values as required to ensure accurate employee records for
payroll processing and deductions of income tax, CPP and EI;
Update to commence or stop deductions as requested by employee as they relate to optional
deductions such as credit union, RRSP's, charity, OPC, TSSA, etc.;
Process mandatory deductions such as federation dues and fees, etc.;
Process related government exemptions, e.g., as supplied by the employee, i.e., CPP and EI

waivers;
Determine employee eligibility to request for issuance of ROE;
Initiate the request for the record via system process and verify total hours and insurable

earnings before the release of the document;
Respond to investigation reports from HRDC by researching and confirming employee earnings

to prevent misuse and misappropriation of funds;
Perform due diligence in preparation of mass layoff ROE and also the variety of special cases

that need to be addressed, e.g., variety of leaves, terminations, layoffs etc.; and
Other related duties as assigned.

Qualifications:

Secondary school diploma with one years' additional related business courses including a CPA

certification or equivalent, with two to three years' progressively responsible payroll experience, or
an equivalent combination of education and experience;
Working knowledge of Collective Agreements, Provincial and Federal Legislation pertaining to
payroll;***Working knowledge of WSIB, Family Responsibility Act and garnishee requirements;
Experience providing on-line system support to end users;
Proficiency and expertise in the use of HR/Payroll computer technology

Ability to co-operate with staff on all levels and to work as part of a team;
Ability to work with mínimal supervision;
Strong organizational and problem solving skills; and
Familiarity with Board processes.

Special Requirements:

Must be able to work overtime on short notice in order to ensure that employees are paid in an

accurate and timely manner

Location:5050 Yonge Street (Wheelchair Accessible) (Hybrid Work Eligible)

Hours: 35 Hours per week

Work Year: 12 Months

Please note:

Applications
must be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

**_We

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