Assistant Property Manager

Hours of Work: 37.5 Hours per week(Mon to Fri)

St.Clare’s Multifaith Housing Society is a social justice landlord acting in solidarity with people who have experienced homelessness. Our engaged staff innovatively support their efforts to achieve stability by improving and expanding access to healthy, secure, safe, affordable, and diverse housing communities and long term successful tenancies.

Aligned with the understanding that healthy communities and healthy tenancies reinforce one another, our tenants, staff, and partners engage together in St. Clare’s “Community First” model. Together, we work in partnership to reduce homelessness in ways that are scalable, replicable, and enduring.

**ACCOUNTABILITY**

The Assistant Property Manager is accountable to the Property Manager(s)/Senior Property Manager.

**FUNCTION**

The Assistant Property Manager is responsible for assisting the Property Manager(s)/Senior Property Manager in the management of St. Clare’s portfolio of residential buildings and may be assigned responsibility for one of our smaller buildings. The work will involve all aspects of property management and RGI administration. Where appropriate, the Assistant Property Manager will work in collaboration with the Community and Partnership Coordinator (CPC), the referring agencies and other employees of the building to assist the tenants in the development of the tenant community.

**DUTIES**

The duties of the Assistant Property Manager fall under the falling categories:
2. Financial Management

**Bookkeeping**
- Cooperate with the bookkeeper in areas where their respective responsibilities complement and, of necessity, overlap;
**Rent Collection**
- Receive rent and make deposits;
- Issue late payment notices to tenants;
- Administer the lease and Arrears Policy with respect to delinquent accounts;
- Issue rent increase and other notices to members

**Spending**
- Ensure all expenditures, including payroll expenditures, are authorized according to the building’s spending policy;
- Administer the building’s petty cash fund.

**Subsidy Program**
- Assist with Administration of subsidy program in accordance with program guidelines.

**3. Property Management**
- Ensure that routine maintenance is being carried out, informing maintenance staff of any shortcomings in this area;
- Receive and direct maintenance work requests;
- Ensure that maintenance and inventory records are established and maintained
- Coordinate maintenance-related aspects of move-ins and move-outs (unit inspections, repairs, cleaning, etc.), following the Vacancy Policy.

**4. Personnel**
- Participate in the performance evaluations of other staff

**5. Community Development**
- Assist the Community & Partnership Coordinator(CPC) in the establishment and overseeing of mechanisms whereby all tenant concerns are registered and dealt with appropriately;
- Assist the CPC’s in the establishment of an effective communication process so that tenants are aware of what is going on in the building
- Respond to public inquiries about the building;
- Attend committee meetings as required;
**6. Administration Support, including but not limited to**
- Filing (both manual and electronic);
- Purchase office supplies, equipment and furnishings, with any necessary management approval;
- Inventory of office equipment and maintenance equipment
- Facilitate communication and movement of supplies/equipment between buildings as required
- General Office Management

**Requirements**:

- 1-2 years experience in property management
- Experience in non-profit is an asset
- Detail oriented and organised
- Ability to multi-task
- Ability of handle difficult situations in a calm manner.

**Accommodations during the recruitment, selection, and interview processes will be provided in accordance with the Ontario Human Rights Code if needed. If you need accommodation during the hiring process, please call 437 421 2958**
- St. Clare’s Multifaith Housing Society is an equal opportunity employer and encourages resumes from people who are reflective of the diverse communities we serve. We are committed to excellence and hire based on merit._
- All new St. Clare’s employees are required to be fully vaccinated as a condition of hire in accordance with our Mandatory COVID-19 Vaccination Policy, unless they are exempt on the basis of medical or other grounds pursuant to the Ontario Human Rights Code._
- While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose._

**Salary**: $58,000.00-$60,000.00 per year

Schedule:

- Day shift
- Monday to Friday
- On call

Work Location: In person