Payroll and Benefits Officer

1 week ago

Barrie, Ontario, Canada Simcoe Muskoka Catholic District School Board Full time
_We Believe in Our Schools ~ We Believe in You_


With 51 schools, over 22,000 students and more than 3,000 employees, the Simcoe Muskoka Catholic District School Board (SMCDSB) is an education community bound together by our beliefs.

Our facilities are located in some of the most beautiful natural settings in the province. Our Board encompasses a large and dynamic mixture of urban centers, small towns and rural areas throughout Central Ontario.

From Tottenham and Bradford West Gwillimbury to Parry Sound and Huntsville, from Collingwood and Midland to Barrie and Orillia, we are focused on enhancing the educational and spiritual development of our students.

We offer excellent programs, resources and supports so that students are provided with every opportunity to reach their future goals and aspirations.


Payroll and Benefits Officer

Open To:
Open Competition

Job Location:
Catholic Education Centre, 46 Alliance Boulevard, Barrie, ON

Position Type / Hours:
Permanent, 35 hours per week; 1.0 FTE


The Payroll and Benefits Officer is responsible for the accurate and timely processing of all functions related to payroll, and for the administration of benefits, enabling the achievement of Simcoe Muskoka Catholic District School Board's vision and mission.


Specific duties and responsibilities include:

  • Administer employee benefits for the Board and select client Boards (extended health, dental, LTD, Life / AD&D) liaising with multiple insurance providers and Benefit Trusts to manage adds / changes / terminations and suspensions, exceptions and costings.
  • Perform monthly reconciliation and remittances of benefits premium deductions including reconciliation with general ledger accounts as they pertain to benefits.
  • Administer payrolls and perform calculations, completing a full range of source deductions, government remittances, annual reconciliation and reporting, and processes and runs payrolls as assigned by the Manager.
  • Reconcile payroll registers and general ledger accounts with respect to professional and union dues, garnishees of wages, family support payments, etc. for assigned Board and client Boards, verifying information received from other areas (HR, schools, client Boards, outside agencies), following up with same to ensure accuracy and compliance with legal and / or Board collective agreement requirements.
  • Assist SMCDSB and client Board staff and severed employees regarding Board payroll and benefits processes and procedures, and acts as primary point of contact regarding benefits coverage, communicating with benefits carriers to process changes and resolve issues.
  • Respond to client group payroll and benefits related inquires, acting as a resource for employees, providing guidance and counselling regarding the payroll and benefits implications of leaves, changes in work schedule, etc.
  • Build positive relationships within and outside SMCDSB (service providers, union representatives and staff).
  • Maintain and provide detailed information and reports for benefits providers in support of Board reporting policies and procedures, budgeting, labour negotiations, assigned yearend reports and audit requirements for the Board and client Boards.
  • Provide detailed analyses and reports (extended health, dental, paid and unpaid leaves, employee status, Tax, E.I., CPP, EHT, WSIB deductions, etc.) in response to requests from employees, colleagues and others, in support of Board reporting, policies and procedures, budgeting, negotiations and audit requirements.
  • Elicit input and feedback from key stakeholders and manage service relationships with third party providers to ensure working relationships are productive and beneficial to the achievement of Board goals.
  • Ensure that all aspects of Board and client Board benefits and payroll functions within the positions sphere of responsibility are in compliance with relevant guidelines, legislation and collectively bargained agreements.
  • Act on behalf of the Manager, Payroll & Benefits in their absence and as delegated by the Manager to process and run Board and client Board payrolls, including verification of same for completeness.
  • Gather payroll batches from Payroll Administrators, verify payroll batches for completeness and accuracy prior to production, run payrolls and authorize payrolls with appropriate financial institutions.

Required Skills and Qualifications:

  • 3 year diploma in Payroll and Benefits Administration, Accounting, Business administration, plus 3 to 5 years related experience or equivalent.
  • Payroll Compliance Practitioner (PCP) designation and experience in an education environment are preferred.
Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at ext. 263.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background

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