Logistics and Travel Assistant
1 week ago
Position:
IA3-Logistics and Travel Coordinator
Desired Contract Term: 26 Weeks
Start Date: ASAP
End Date:
Initial term approved to the Province of Ontario's current fiscal year end, March 31, 2023.
Additional weeks, ending after 26 weeks in total, is pending Ottawa Festivals' fiscal year JCP program agreement with the Province of Ontario.
Work Schedule: 4 business days / 32 hours per week
Work Location:
Arts Court, 2 Daly Ave
Job Summary:
The International Film Festival of Ottawa is Ottawa's newest film festival hosted by the Canadian Film Institute featuring Ottawa premieres of films found on the screens of such festivals as Cannes, Berlin, and TIFF.
The Festival includes 30+ film screenings, filmmaker talks, and industry events Screen Summit and Save As.The IFFO Logistics and Travel Coordinator will be the liaison between the Festival and special guests helping to organize travel and assist with general festival logistics.
Responsibilities:
- Working with both the Film Operations team and the Industry Events team, you will be the main liaison between the Festival and invited filmmakers and guests.
- With the assistance of the Managing Director you will work to arrange guest and filmmaker travel, hotels and ground transportation leading up to and during the event.
- Help to gather technical, logístical, and promotional requirements and information for all presentations and workshops.
- Assist the Film Operations and Industry Events team to gather information needed to pay artist fees and film rentals
- Help to gather information about selected films and other promotional materials.
- Assist with travel promotions for the public and work with hotels and the hospitality industry
Skills and Qualifications:
- Excellent communication and people skills (verbal and written)
- Good organizational skills and initiative, attention to detail and accuracy
- Experience booking flights online
- A passion for spreadsheets
- French language fluency (verbal and written) is an asset
- Experience in event and project management and in customer service
- Able to consistently meet deadlines
- Strong computer skills: ability to quickly learn new programs/platforms and take initiative to troubleshoot
Learning Opportunities and Additional Benefits
- Work behind the scenes of a dynamic, local film festival
- Learn and/or level up your proficiency in platforms like Airtable, Eventive, Quickbooks, Stripe, Eventival, and more
- Dedicated inhouse seminars to learn about all aspects of event management
- Meet people within the local, Canadian, and international film industry
Additional Qualifications Required:
Eligible to participate in Ontario's Job Creation Partnership (JCP) program by meeting the following criteria:
- An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
- Live in Ontario
- Legally authorized to work in Canada
- Have one, or both, of the following criteria:
- Established an Employment Insurance (EI) benefit claim (regular or maternity/parental benefits ONLY)
- Paid employee payroll premiums, i.e., employed in Canada, in
five of any of the last ten years.
Remuneration:
$620 (gross) per week for 32 hours ($19.275 average per hour) provided by the Province of Ontario.
What's Next?
Salary:
$19.75 per hour
Schedule:
- 8 hour shift
Work Location:
One location
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