Project Coordinator

1 week ago

Burlington, Ontario, Canada Coldbox Full time
Are you eager to be part of a dynamic organization that is growing fast and scaling right? Are you excited about the prospect of contributing to the security of the global food supply chain?

Coldbox is a dynamic and trusted ICI Design Builder specializing in environmentally controlled facilities.

Headquartered in Ontario, Canada, we have expanded into the United States with the launch of Coldbox USA, based in Atlanta, Ga., and have plans to expand globally.

What is the key to our growing success? It's our commitment to building trusting relationships with our clients, vendors, and our own people.

Our relentless pursuit of quality, innovation, and continuous improvement.

It's our willingness to dare to be great as we help food and pharmaceutical companies grow their business and elevate the standard of living around the world.

We are currently seeking an experienced Project Coordinator to join our rapidly growing company in Burlington, Ontario.

Key Purpose


The Project Coordinator (PC) is an integral member of the project team, responsible for delivering construction projects of varying sizes and complexity.

Under the direction of the Project Manager, the PC is responsible for directing, organizing, and controlling project activities, while providing the project team with the most accurate and up-to-date information.


Key Responsibilities and Duties

  • Create and maintain weekly tracking of baseline vs. actual construction schedules, anticipate schedule shortcomings, and report to Project Manager
  • Ensure the project schedule is kept up to date and accurately tracked
  • Create, issue, and track construction documentation real time on a proactive basis using the construction management software system
  • Research and prequalify trade contractors and other vendors in various locals across Canada
  • Prepare and maintain the trade list on a per project basis
  • Maintain subtrade and vendor database
  • Assemble, issue, and track tenders for subcontracted work to trades and vendors
  • Review, qualify, and tabulate tender responses
  • Maintain purchase order documentation and update budget
  • Acquire product manuals, warranty letters, inspection reports, and certifications from subtrades to create project close out packages
  • Issue certification documentation to client for training on use of systems and handover of project
  • Maintain all documents and logs, ensuring that all testing, inspection, and verification documents from the site are discussed with the Project Executive for distribution to the corresponding Designer/Engineer for review and approval
  • Take calls and set up responsive action for postconstruction client support on warranty issues
  • Organize and ensure construction billing documentation is delivered to the Finance department accurately and on time
  • Ensure that all safety policies and procedures are being completed with the coordination of the HSE Manager
  • Ensure that the close out is completed within the required timeframe on all projects
  • Close out with the client and the city in order to close all applicable permits under AHJ and coordinate with the Project Manager and Project Engineer
  • Provide support and insight to the Project Manager and Site Superintendents

Education and Experience Requirements

  • Post Secondary diploma or bachelor's degree
  • Minimum of 3 years experience in a similar role
  • Experience within the construction industry is considered an asset
  • Billingual in French would be an asset

_ WORKING CONDITIONS & LOCATION_
This role may be a site-based or an office-based role.

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