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Property Superintendent

3 months ago

Cambridge, Ontario, Canada Grand River Conservation Authority Full time

Property Superintendent

Full Time Non Union Position


The Land Management Division is comprised of the Central Services, Conservation Area Operations and the Conservation Lands departments and oversees the strategic mandates of the Grand River Conservation Authority related to land use and recreational enjoyment of properties owned and operated by the Authority.


General Accountabilities

The Property Superintendent reports to the Manager of Conservation Lands and is responsible for administering land-use programs and services within GRCA-owned properties, including the operations and maintenance aspects of agricultural, commercial and residential leases, and the cottage lot program at Belwood and Conestogo reservoirs.

This also includes inspections of GRCA properties under Section 29 of the Conservation Authorities Act.

An important component of this position will be building and maintaining effective relationships with our lease holders, municipal, provincial and other watershed stakeholders regarding property department inquires and projects.


Specific Accountabilities

  • Responsible for coordinating day to day operations of all GRCA-owned passive Conservation Areas, including implementing and maintaining a property inspection process, and identifying operations and maintenance requirements of these properties.
  • Enforce Conservation Authority policies and regulations on GRCA properties pursuant to Section 29 of the Conservation Authorities Act.
  • Demonstrated ability to supervise seasonal staff or contractors as required, provide training and mentoring; schedule and assign work; managing employee performance, disciplinary actions and terminations, and ensure health and safety compliance.
  • Administer matters related to lease agreements for agricultural, residential, commercial and cottage lot programs, including renewals, assignments, terminations, etc.
  • Review, evaluate and approve site development permits related to the cottage lot program.
  • Administer cottage lot service agreements for garbage collection, etc. and manage related cottage lot service fee accounts.
  • Review annual property assessments for accuracy; allocate assessments to individual cottage lots.
  • Investigate encroachments, security issues, lease related complaints, property inquires, etc., as required.
  • Work collaboratively with Central Services and Conservation Areas Operations staff to ensure consistent operations and maintenance practices.
  • Provide necessary technical support or information as required by staff and the general public in regard to GRCA lands.
  • Prepare annual maintenance plan and administer the maintenance program for rental properties. Respond to maintenance emergency calls as required.
  • Assist in review and control of expenses related to operations and maintenance of the property rental budget and to take all steps to ensure budget objectives are achieved and to promptly deal with any rental arrears.
  • Develop and maintain good working relations with external agencies, municipal staff and key stakeholders.
  • Perform other related duties as assigned including participation in special projects and field activities related to Property Department Projects.
  • Administer matters related to lease agreements for agricultural, residential, commercial and cottage lot programs.

Technical Accountabilities

  • College Diploma in a field related to work performed and six to ten years relevant work experience.
  • P.O.A designation will be required, or would have the ability to quality for the designation.

Knowledge of Legislation:
Residential Tenancy Act and related Acts, Occupiers Liability Act and Assessment Act.

  • Familiarity with building construction and practices.
  • Knowledge of farming practices and procedures.
  • Proficient in the use of personal computers including use of GIS and property databases.
  • General mapping and survey knowledge relating to property matters, e.g. metes and bounds descriptions, encroachments, location of Authority properties and surveys.
  • Excellent communication (written and verbal) skills for writing reports, correspondence, work plans and conducting presentations.
  • Strong interpersonal skills and the ability to demonstrate tact and diplomacy in dealing with tenant concerns and members of the public.
  • Highly organized with the ability to work in a fast paced environment with mínimal supervision.
  • Related job experience with Microsoft Office Suite, ArcGIS software, Access Database Management software and Adobe Acrobat software.
  • Valid driver's license and ability to travel to various locations within the Grand River watershed.

Competencies and Abilities:

Professional Judgement

Demonstrated ability in the area of critical thinking, analysis and assessment of implications, making connections of underlying issues and the ownership of the outcome.

Sound judgment resulting in fair, efficient and effec