AP Coordinator

About the Opportunity  

• Daily receiving and posting vendor invoices 
• Review of PO/AP imports and correction of any coding errors and / or other omissions. 
• Monitor PO activity to identify stale dated POs, POs awaiting approval or commitment or POs not receipted at the end of a period. 
• Issue POs for any Finance Department purchases / Services. 
• Correct and assist admin staff with POs for any processing errors. 
• Run PO exception reports at periodic intervals to monitor compliance and ensure POs receipted have been closed. 
• Manage AP inbox for vendor invoices and payment inquiries 
• Weekly review of Accounts Payable ageing and identification of past due invoices for payment selection for the week based on ageing and phone inquiries received from vendors. 
• Setup weekly file uploads based on Cash out Flow budget specified by the Corporate Controller and / or the Assistant Controller 
• Answer calls from Vendors for updates on payments and requests for payment as well as respond to vendor inquiries via email. 
• Prepare and process online Bill payments, ACH payments, wires, cheque requisitions and manual cheque payments to vendors and employees. 
• File all invoice copies, cheque stubs and payment remittance confirmations after payments have been processed. 
• Post pre-authorized debit payments based on the bank transaction on a weekly basis. 
• Periodically review the Accounts Payable aging to identify credit balances and unapplied payments and coordinate with the General Accounting Analyst to initiate corrective action. 
• The Accounts Payable Coordinator and General Accounting Analyst will act as backup to each other. 
• Carry out periodic Vendor statement of Account Reconciliations. 
• Assist and Co-ordinate during Year End Audit. 
• Ability to see the big picture when working within the group. 
• Ensure Intercompany transactions are recorded and paid. 
• Maintain confidentiality within the group and external stakeholders. 

About You 

• Post-secondary education in accounting, finance, or business administration, or equivalent experience. 
• Previous experience with ERP software; tech savvy to learn new software. 
• 4+ years’ experience in accounts payable 
• 3+ years’ general accounting knowledge/experience maintaining general ledger. 

Hourly Rate 
$24 - $27/hr 

How to Apply 
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #416250. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. 

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.