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Administrative Assistant/ Secretary

3 months ago

MontrÃal, Canada Randstad Canada Remote Work Freelance Full time
Do you have experience as an Administrative Assistant? Have you ever participated in organizing events?

We are looking to fill an administrative assistant/secretary position for a period of approximately 2 months

Reporting to the Director of Marketing and Pricing, but in direct support of the Director of Growth and Development, the Director of Development and International Relations, and the Vice President of Development, Marketing and International Relations.

Advantages
- Temporary position (2 months)
- Hybrid (2 days teleworking, 3 days face-to-face)
- Flexible working hours (7 a.m. to 3:30 p.m. or 9:30 a.m. to 6 p.m.)
- Pleasant working environment
- Parking provided or accessible by public transport

Responsibilities
- Planning and organization of commercial receptions
o (Ex: Montreal, Toronto, Chicago, Detroit or others)
o Room / invitations and follow-ups / logistics

- Planning and organizing special events related to business needs
o Room / Invitations and follow-ups / logistics

- Manager of corporate tickets dedicated to commercial representation needs
o Sporting events and industry events
o Invitations and follow-ups / communications

- Ensures follow-up of sponsorships and event registrations
o Management of invoices and requests for marketing materials in support of events and sponsorships.
o Ensure operational logistics and the proper functioning of
sponsorships

- Inventory management (promotional items and storeroom), research and proposal of new items.

- Updating and operationalizing the CRM in daily activities and supporting the marketing advisor in the management of positioning efforts through the CRM functionalities

- Management of the team's distribution lists and their updates in the marketing module (CRM)

- Visit management (Clients / partners)
o Support the sales teams and ensure logistics and
operationalization of visits by external parties
(reservation of the DJT Room / Minibus / Gifts / invitations and follow-ups /
Communications and others)
o Development of a communication procedure and information sharing

Qualifications
Diploma of professional studies (DEP) specialized in secretarial work or a related discipline.
Relevant experience of 1 to 3 years
Mastery of the Office suite.
Bilingualism (French and English) oral and written

Summary
Does this post interest you ?

Email us anytime at dorine.sportouch@randstad.ca

If you know people interested in administrative support positions, do not hesitate to provide them with our contact information. We will be happy to help them

For more information on this position and all other positions currently available, go to www.randstad.ca.

We look forward to your CV

All CVs received will be considered equally.

Only selected candidates will be contacted

Randstad Canada, 525, avenue Viger Ouest, bureau 501, Montréal, Québec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.