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Contract Administrator

1 month ago

Chalk River, Canada Canadian Nuclear Laboratories (CNL) Full time

Can you see yourself managing the contractual obligations and relationship between CNL and Supplier(s)/Vendor(s) and ensuring adherence of both parties to all aspects of the contract agreement? Does the idea of holding responsibility for multiple contracts depending on the value, complexity, risk and contractual requirements sound good to you? If you answered yes, then this may be the job for you

What will you be doing

  • Reading, analyzing, providing advice and applying the contract in daily transactions and in minor disputes.
  • Co-ordinating and leading Contract Kick-off Meeting and Supplier Progress meetings.
  • Functioning as single point of contact (SPOC) on all commercial and contractual matters between CNL and the Supplier/Contractor.
  • Managing Contract Change Control to ensure that changes are identified early, evaluated, negotiated, documented and approved as per contract.
  • Logging, managing and tracking contract deliverables; facilitating the review and comment process and ensuring supplier documentation is filed in accordance with Document Control procedures.
  • Documenting, logging, managing and tracking decisions and events relevant to the contract through RFIs.
  • Verifying invoicing meets contractual requirements and monitoring payments to suppliers.
  • Working with Supply Chain Contract Officers, Supply Chain Management and legal team to interpret the contract and escalate disputes to the appropriate level as required
  • Developing contract execution plans in conjunction with the contract teams.
  • Providing advice and applying specialized knowledge in the development of contract administration processes, procedures and tools.
  • Verifying, in conjunction with the Contract Team, that the technical and commercial contract conditions are fulfilled throughout the contract
  • Verifying contract completion and ensuring that all work has been completed, that all deficiencies and administrative matters have been resolved.
  • Leading the development of report on performance, including monitoring of contract cost, schedule, quality, and technical performance.
  • Performance meetings will be conducted in accordance with the frequency identified in the contract.
  • Participating in/leading lessons learned meetings and/or documenting and sharing any lessons learned that were identified during contract execution.
  • Participating in, and leading where identified, process/procedure creation/improvement.


What we are looking for:

  • Post-secondary education in Business Administration/ Supply Chain Management/ Engineering/ Contract Administration with 3-5 years pertinent experience or 8 years of equivalent experience with projects and/or construction projects.
  • Knowledge and understanding of contract law, procurement practices/processes and tasks with emphasis on complex procurements where the participation of technical experts is required (technical experts, legal, quality assurance).
  • Demonstrated understanding of contract terminology and contract interpretation, contract strategies, pricing models and contract risks.
  • Formal training and/or demonstrated experience in relationship management, conflict resolution and negotiation.
  • Must be able to work in a team environment both within Supply Chain and with internal clients.
  • Must be able to work independently, establish priorities in order to meet conflicting deadlines, and resolve conflicts promptly.
  • Strong computer skills. Advanced level capability in MS Office Suite (Word, Excel, Powerpoint, Sharepoint).
  • Outstanding organizational skills and oral and written communication capabilities.
  • Strong sense of accountability, work ethic and analytical skills required.
  • Willingness to put in extra hours as required.
  • Demonstrated ability to lead others through influence rather than authority.
  • Maintain clear, concise documentation on all stages of the procurement.
  • SCMA Certification or enrolment in a Diploma program is an asset.
  • Technical background or demonstrated understanding of design/construction contracts would be an asset
  • Knowledge and experience with a variety of Quality Assurance programs. Knowledge of nuclear quality assurance programs would be an asset.

Security clearance eligibility required: Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

  • Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.

We offer a complete total rewards package:

  • paid time off (vacation, sick, floater & personal);
  • benefits effective day one, that's right no waiting period;
  • tuition support
  • and a pension

Location:

CNL works with employees across our Canadian locations to enable a hybrid workforce where possible. Our Hybrid employees work with their manager to establish expectations for when they will be on site vs when they are working from home.

About CNL:

CNL is Canada's premier nuclear science and technology organization and a world leader in developing nuclear technology for peaceful and innovative applications. Using our unique expertise, we are restoring and protecting the Environment, we are advancing clean energy technology, and our medical breakthroughs continue to improve the health of people around the world.

Our Priorities:

  • Clean energy for today and tomorrow.
  • Restore and protect the Environment.
  • Contribute to the health of Canadians.

CNL is committed to providing an atmosphere free from barriers that promote equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.

CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence, which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please inform the Talent Acquisition Specialist with whom you are in contact. All information received in relation to accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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