Contract Management Analyst

Our client is looking for a Analyst, Contract Management specialized in financial systems.

Are you passionate about making a difference through your career?
Our client is a leader in fostering opportunities for young people, they are seeking a Contract Management Analyst for a 12-month contract position in Toronto, Canada. In this role, you will be an essential part of the Shared Services finance team, working under the Supervisor of Contract Management. Your responsibilities will include reviewing and executing contract requests, ensuring adherence to procurement policies, and managing vendor master bank data in the ERP system. You will also collaborate with internal stakeholders, address queries, and support ad hoc projects like ERP data cleansing and contract tracker updates.

As a Contract Management Analyst, you will play a crucial role in delivering accurate and timely contracts, including Master Service Agreements (MSAs), Statements of Work (SOWs), and Purchase Orders (POs). You will work closely with departments to ensure smooth contract execution and effective communication.

The ideal candidate will have 1-3 years of experience in finance or accounting, strong attention to detail, and excellent interpersonal skills. A proactive team player who is adaptable and capable of managing multiple priorities in a dynamic, multi-office environment will thrive in this role. Proficiency in Microsoft 365 and familiarity with ServiceNow are desirable, and French language skills are a plus.

Advantages
you will be responsible as an individual contributor for accurate and timely contract request reviews and
execution in collaboration with a team of 4 others. You will be responsible to ensure requestors
and approvers follow procurement policy and standard contracting procedures. In addition, you
will be responsible for entering accounts payable vendor master bank data into the ERP system.
You will also participate in ad hoc projects including ERP data and contract tracker cleansing as
requested.

Responsibilities

⢠Be available as per service level agreements and business hours in the Shared Services
business model.
⢠Respond to queries in and escalate issues on a timely manner.
⢠Build cross-functional relationships with other departments within the organization to
facilitate execution and impact in your role.
⢠Deliver timely and accurate contracts including master service agreements (MSAs),
statements of work (SOWs) and purchase orders (POs) to Business Units (mainly internal
stakeholders) throughout the Foundation.
⢠Ensure the correct contract document is used and that it contains the correct
information that is on the contract request form.
⢠Assign contracts for review and signature according to the organization delegation of
authority (DOA) approval matrix.
⢠Ensuring, where appropriate, Internal Subject Matter Experts (ISMEs) have reviewed
the documents (e.g. Legal, Compliance, IT, P&C).
⢠Work alongside the Accounts payables Team on enquiries regarding contract payments.
⢠Work alongside the Finance business partners on enquiries regarding open contract
balances and upcoming payments.
⢠Corresponding with internal colleagues on a timely basis in follow up on issues.
⢠Correspond with internal stakeholders, as required, to clarify contract issues.
⢠Monitor the group Pulse inquiries to ensure satisfactory closure.
⢠Training stakeholders on Procurement processes and policies including but not limited
to Delegation of Authority and contract processing requirements.
⢠Cleanse data as necessary in preparation for ERP testing and Go-Live.
⢠Enter vendor master bank data in the ERP system for approval.
⢠Any other tasks as assigned.

Qualifications

⢠2 to 5 years of experience working in a Finance or accounting role, working towards a
designation is considered an asset.
⢠Fast learner and ability to take direction and accept feedback.
⢠Attention to detail, flexible, adaptable and able to execute on a range of projects and competing priorities within deadlines.
⢠Strong Microsoft 365 skills (SharePoint, OneDrive, Teams, ServiceNow, Excel).
⢠Demonstrated time management orientation and ability to prioritize and multi-task in a
hybrid, multi-office work environment operating across multiple time zones.
⢠Demonstrated ability to recognize needs based on available facts and data, evaluate
alternatives and present ideas, information, and solutions in a clear, concise and organized
manner.
⢠Team player with a roll-up your sleeves attitude.
⢠Strong interpersonal skills with an ability to build and maintain relationships based on
authenticity, credibility, trust and teamwork.
⢠Excellent listener with a strong customer service attitude and orientation.
⢠Excellent communicator, both verbal and written, with the ability to articulate
information to a variety of stakeholders across cultures and time zones.
⢠Embodies values and vision.
⢠French language skills are an asset.
⢠Experience using ServiceNow considered an as

Summary
Our client is looking for a Analyst, Contract Management specialized in financial systems.

Are you passionate about making a difference through your career?
Our client is a leader in fostering opportunities for young people, they are seeking a Contract Management Analyst for a 12-month contract position in Toronto, Canada. In this role, you will be an essential part of the Shared Services finance team, working under the Supervisor of Contract Management. Your responsibilities will include reviewing and executing contract requests, ensuring adherence to procurement policies, and managing vendor master bank data in the ERP system. You will also collaborate with internal stakeholders, address queries, and support ad hoc projects like ERP data cleansing and contract tracker updates.

As a Contract Management Analyst, you will play a crucial role in delivering accurate and timely contracts, including Master Service Agreements (MSAs), Statements of Work (SOWs), and Purchase Orders (POs). You will work closely with departments to ensure smooth contract execution and effective communication.

The ideal candidate will have 1-3 years of experience in finance or accounting, strong attention to detail, and excellent interpersonal skills. A proactive team player who is adaptable and capable of managing multiple priorities in a dynamic, multi-office environment will thrive in this role. Proficiency in Microsoft 365 and familiarity with ServiceNow are desirable, and French language skills are a plus.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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