Executive Assistant

3 weeks ago

MontrÃal, Canada Intact Full time

Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, youâre bringing this purpose to life alongside a passionate community of experts.  

Feel empowered to learn and grow while being valued for who you areâ here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. Itâs our employee promise. 

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Read on to see how you can shape the future, win as a team, and grow with us.

About the role

Executive Assistant - Operational Planning  - Commercial lines and Billing national teams

The Executive Assistant plays an important role in the operational support of project and planning teams.   This role requires a high degree of flexibility and autonomy, a focus on quality customer service and proactivity, as well as analytical skills.   You would work with national teams across Canada. 

What you'll do:

  • Support the Vice-Presidency and the management team in various administrative tasks

  • Manage and analyze emails and other communications to identify priorities, follow-ups and define required actions.  Adjust agenda and priorities as needed.

  • Management of business travel and related logistics

  • Planning, coordination, and organization of meetings: invitations, scheduling conflicts, room reservations, catering, equipment, agenda, necessary documentation, follow-up on action items and other needs.  

  • Provide support for the creation, translation and revision of documents and materials required for meetings.

  • Track budgets, expense accounts, invoice payments, purchase orders, equipment orders. Creation of reports and follow-up mechanisms.

  • Help integrate new employees, close files of departing employees; handle information and files confidentially. Update organizational chart.

  • Participate in team meetings and collaborate with peers to achieve objectives.

  • Support all other tasks related to daily operations and current priorities.

  • Participate in identifying avenues of improvement for our teams.

What you'll get out of it:

  • Excellent team spirit and ability to work with multiple teams.

  • Strong resourcefulness, ability to work independently, demonstrate good judgment and initiative.

  • Ability to develop and maintain strong relationships with diverse teams and present a positive attitude.

  • Strong organizational and time management skills; ability to multi-task.

  • College diploma in administration or secretarial studies, or equivalent combination of education and experience.

  • Minimum 3 years' experience in a similar role.

  • Good knowledge of the Office suite (including excellent knowledge of Word and PowerPoint) and of e-mail and diary management.

  • Bilingualism, (French and English) is required considering the necessity to interact on a regular basis with English speaking colleagues across the country

  • No Canadian work experience required however must be eligible to work in Canada.

#LI-Hybrid

WORK LOCATION: Montreal (2020, Robert-Bourassa Blvd.)

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

  • A financial rewards program that recognizes your success

  • An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

  • An extensive flex pension and benefits package, with access to virtual healthcare

  • Flexible work arrangements

  • Possibility to purchase up to 5 extra days off per year

  • An annual wellness account that promotes an active and healthy lifestyle

  • Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

  • A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

  • Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

  • Inspiring leaders and colleagues who will lift you up and help you grow

  • A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. Weâll work with you to meet your needs.

Click here to review other important information about the hiring process, including background checks, internal candidates, and eligibility to work in Canada.

If you are an employee of Intact or belairdirect, please apply for this role on Contact People.

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