Admin assitant

Are you looking for a new administrative challenge? Are you interested in a career in the legal sector?

Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?

Our client, a major legal firm, is looking to hire a bilingual Admin assistant for the downtown Montreal office.

Advantages
100% at work (work-family flexibility);
Full-time, permanent position;
Salary range between $45k/year and $60k/year (depending on experience);
Group insurance;
24-7 telemedicine service;
Employee assistance program, including a wellness management program;
Group RRSP with employer contribution;

Responsibilities
Under the supervision of the Banking and Finance Law Group and reporting to the Partner in charge of the Banking and Finance Law Department and/or the Director of Paralegals, the Administrative Assistant will work with a dynamic team of lawyers, notaries and paralegals and will play a key role in supporting high-level transactions.

Main responsibilities
- Open files, communicate with clients, collect information and prepare ethical screen memos;
- Conduct conflict of interest searches;
- Coordinate document and agreement signatures and notations;
- Ensuring that documents and information are entered and updated in I-Manage;
- Formatting and compiling final versions of documents and helping to prepare closing binders;
- Draft disbursement documents and coordinate with the accounting department (financing, invoicing, margins, etc.);
- Enter billable hours into the system;
- Updating time entries, managing diaries and planning meetings/attending events;
- Carrying out other general administrative responsibilities, such as scanning, printing and saving documents and emails, and archiving;

Qualifications
Qualifications
- 3 years' professional experience in administration;
- Experience in drafting letters and documents;
- Excellent oral and written communication skills in French and English;
- Excellent time management and organizational skills;
- Proficiency in Microsoft Office 365 and Excel, ability to learn new systems and web tools;
- Proactive, mature, good attitude and ability to prioritize, ability to work under pressure;

Summary
Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human Forward

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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