Executive Assistant/Board Liaison
4 weeks ago
Position Title: Executive Assistant and Board LiaisonSupports: COO and CEOWorking Model: HybridPosition Summary:As the Executive Assistant & Board Liaison (EA), you will represent the President & CEO and the Chief Operating Officer (COO), providing essential support to their office. Your responsibilities will include confidential executive assistance, board administration support, and front-line customer service. You will engage with a diverse range of stakeholders, including staff, volunteers, donors, government representatives, and community members. Additionally, you'll handle day-to-day tasks, support Senior Leadership Team (SLT) members, manage general office operations, and provide backup assistance for confidential human resources tasks.Responsibilities:Confidential Executive Assistance: Manage calendars, emails, scheduling calls/meetings, expenses, budgets, and travel bookings for the CEO & COO.Document Preparation: Prepare correspondence, reports, presentations, and other documents as requested by the CEO or COO.Meeting Coordination: Coordinate meetings for Senior Leadership and Executive Teams, ensuring minutes are taken and follow-up actions are supported.Data Research and Presentation: Gather data to prepare documents and presentations for donor meetings, board meetings, committees, and executives.Front-Line Customer Service: Provide external and internal stakeholders with front-line customer service, responding to inquiries and escalating issues as necessary.Board Liaison: Support the work of the Board of Directors under the direction of the CEO & COO, organizing meetings, drafting agendas, and preparing documents.Document Management: Maintain up-to-date governance materials and files in the Board folder and portal.Meeting Documentation: Record, transcribe, distribute, and file minutes, agendas, reports, etc., required for the Board of Directors.Office Management: Contribute to overall office management, including liaising with office-related vendors and providing coverage for other administrative positions.HR Backup: Act as backup support for confidential tasks in the HR department.Qualifications:Minimum of 7-8 years of related administrative support experience at a senior or executive level.Experience supporting a Board of Directors and familiarity with governance best practices.GPC.D designation or Chartered Governance Professional certification preferred.Highly proficient in Microsoft Office.Excellent organization, planning, and time-management skills.Strong communication and interpersonal skills.Ability to anticipate needs, make decisions, and manage competing priorities.Attention to detail, adaptability, and ability to maintain composure under stress.Sensitivity, maturity, and confidentiality.Willingness to work occasional evenings and weekends.Please note: Only those candidates who meet the requirements and are being selected for next steps will be contacted.
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Applying to Executive Assistant/Board Liaison @ Robert Half What email should the Hiring Manager contact you at?#J-18808-Ljbffr-
Executive Assistant
4 weeks ago
Ottawa, ON, Canada Blumetric Environmental Inc. Full timeEmployment Type: Full-time, Permanent Employee Referral Bonus: Eligible Requisition #: 10-101 The Opportunity: BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite...
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Toronto, ON, Canada Canadian College of Naturopathic Medicine Full timePosition Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAPApplicant Deadline: Until filledDo you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experienced Executive Assistant to the President and Secretary to the Board of...
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Toronto, ON, Canada Canadian College of Naturopathic Medicine Full timePosition Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAP Applicant Deadline: Until filled Do you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experienced Executive Assistant to the President and Secretary to...
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Toronto, ON, Canada Canadian College of Naturopathic Medicine Full timePosition Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAP Applicant Deadline: Until filled Do you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experienced Executive Assistant to the President and Secretary to...
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Executive Assistant, Not-for-Profit
4 weeks ago
Toronto, ON, Canada TDS Personnel Full time2 days ago inAdministrative and Office Support Our client, a not-for-profit foundation requires an Executive Assistant to join their team. The Executive Assistant plays a critical role in ensuring the organization remains focused on key priorities as established by the President & CEO, uses resources efficiently, and enhances the value that we enable for...
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Ottawa, ON, Canada Blumetric Environmental Inc. Full timeEmployment Type: Full-time, Permanent BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide administrative oversight and support for all executive portfolios...
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Toronto, Canada Canadian College of Naturopathic Medicine Full timePosition Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAP Applicant Deadline: Until filled Do you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experienced Executive...
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Toronto, Canada Canadian College of Naturopathic Medicine Full timePosition Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAP Applicant Deadline: Until filled Do you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experienced Executive...
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Executive Assistant to The Chief Administrative
1 month ago
Toronto, Canada The Royal Conservatory Full time**Job Description**: **What is the Opportunity?**: The Executive Assistant plays a pivotal role in delivering and maintaining varied administrative support for the office of the Chief Administrative Officer (CAO). Serving as the primary contact between staff members, the board of directors, external partners, and the CAO, the Executive Assistant will manage...
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Toronto, Canada Canadian College of Naturopathic Medicine Full timePosition Title:Executive Assistant to the President and Secretary to the Board of GovernorsAvailable:ASAP Applicant Deadline:Until filledDo you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experiencedExecutive Assistant to the President and Secretary to the Board of...
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Toronto, Canada Canadian College of Naturopathic Medicine Full timePosition Title:Executive Assistant to the President and Secretary to the Board of Governors Available:ASAP Applicant Deadline:Until filledDo you want to work for an organization where people care about each other? We are currently looking for a highly motivated, enthusiastic and experiencedExecutive Assistant to the President and Secretary to the Board of...
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Executive Assistant
1 week ago
Vaughan, ON, Canada EightSix Network Inc Full timeOur client in Woodbridge is looking for a full-time, organized, and self-motivated individual to provide support to their CEO and, on occasion, 2 of the partners. This position will include a wide variety of duties with a high level of confidentiality and a comprehensive knowledge and understanding of the company’s structure and communication flow. Key...
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Toronto, Canada Canadian College of Naturopathic Medicine Full timePosition Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAPApplicant Deadline: Until filledDo you want to work for an organization where people care about each other? We are currently looking for a highly motivated,...
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Executive Assistant
1 week ago
Toronto, ON, Canada Lock Search Group Full timeExecutive Assistant Our leading client in the Food Production industry is looking for an Executive Assistant to be aligned to the President to provide comprehensive administrative support to the president and executive team. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to manage multiple...
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Executive Assistant
20 hours ago
Toronto, Canada Compass Group Canada Full timeNow, if you were to come on board as one of our Executive Assistant , we’d ask you to do the following for us: Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...
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Executive Assistant
20 hours ago
Toronto, Canada Compass Group Canada Full timeNow, if you were to come on board as one of our Executive Assistant , we’d ask you to do the following for us: Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...
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Executive Assistant
1 day ago
Toronto, Canada Compass Group Canada Full timeNow, if you were to come on board as one of ourExecutive Assistant , we’d ask you to do the following for us:Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...
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Executive Assistant
4 hours ago
Toronto, Canada Compass Group Canada Full timeNow, if you were to come on board as one of our Executive Assistant , we’d ask you to do the following for us: Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...
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Toronto, Canada Canadian College of Naturopathic Medicine Full timePosition Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAPApplicant Deadline: Until filledDo you want to work for an organization where people care about each other? We are currently looking for a highly motivated,...
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Toronto, Canada Canadian College of Naturopathic Medicine Full timePosition Title: Executive Assistant to the President and Secretary to the Board of Governors Available: ASAP Applicant Deadline: Until filled Do you want to work for an organization where people care about each other? We are currently looking for a highly motivated,...
